Use of Access and Equity Forms
All forms used during the recruitment process must be maintained in the department recruitment file for a minimum of three years.
Forms have been developed by the Office of Access and Equity to document affirmative action/equal employment opportunity efforts made in filling vacancies. The forms provide information which is used by the hiring unit during the hiring process. They are used by a hiring unit when filling any position that is:
- temporary or permanent
- full- or part-time position
- academic or non-academic
- classified or unclassified
They must be used when any position is filled through any of the following methods:
- promotion
- transfer
- appointment
- reappointment
Note: As a rule, these forms must be used in filling all vacant positions.
However, there are instances when the forms are not required. When the position is:
- less-than-one-month position
- student position
- seasonal employment ( P position )