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By-Laws, Minutes and Reports

By-Laws

  • Article I. Name

    The name of the commission, is the President’s Commission on the Status of Black Faculty and Staff at Clemson University is hereinafter referred to as the “commission.”

  • Article II. Purpose

    The purpose of the Commission is to advise the President and the Administrative Council of the University on specific recommendations to enhance the quality of life for all black faculty and staff at Clemson University.

    In order to recruit and retain black faculty, staff, and students, the commission will:

    • Monitor the status of black faculty and staff at Clemson University and document its findings.
    • Collect information and/or conduct research regarding issues which effect black faculty and staff.
    • Identify any institutional barriers or problem areas which may limit opportunities for equal access and advancement among black faculty and staff and concurrent recommendations for inclusion.

    In carrying out these functions, it is incumbent upon the members of the commission to inform the commission of recommendations which may be of concern and/or interest to other segments of the University community. 

  • Article III. Membership

    Composition
    The members of the Commission are:

    • Six (6) members of the faculty;
    • Six (6) members of the staff;
    • One (1) member of the Administrative Council; and other University faculty and staff as designated by the President (ex-officio, non-voting members)

    Membership

    • All members of the commission are appointed by the President after recommendation by the chairperson.  Appointments will be made in order to maintain a balanced composition of the commission nominations from the Faculty Senate, Staff Senate, Black Faculty and Staff Association, current Commission members, and the University community should be made directly to the President.
    • Members are appointed to a staggered three (3) year term that begins in August of the first year of membership and ends on May of the last year of membership.  At the completion of a three (3) year term, a member may be reappointed by the President to a second three (3) year term based on recommendations from the chairperson.
    • Vacancies created on the commission for any cause shall be filled for the remaining terms by appointment by the President after consultation with the chairperson. 
    • Members who miss two (2) or more meetings, during a semester, will be contacted by the chair. The chairperson will have the responsibility to review the membership of any individual who fails to abide by attendance requirements.
  • Article IV. Advisory Committee of the Commission

    Advisory Committee
    The members of the Advisory Committee are the Chairperson, Deputy Chairperson and chairs of any committees formed among the members of the Commission.

    Duties
    The Chairperson will be responsible for developing the overall agenda for the Commission.  Committee chairpersons serve as an Advisory Committee, and they will be responsible for individual committee agendas to be approved by the Chairperson of the Commission.   The Advisory Committee will also serve in place of the Commission in emergency situations or where time constraints do not permit the Commission to be assembled.  Minutes for these meetings will be distributed at or before the next meeting of the Commission.

  • Article V. Officers

    Officers
    Officers are nominated by commission members and once appointed serve for a period of two (2) years. The retiring officers shall serve through the end of the April and the new officers shall take office in May. The officers of the Commission are the Chairperson and Deputy Chairperson.

    Chairperson
    The President of the University will appoint the Chairperson and Deputy Chairperson. The Deputy Chairperson shall be the Chairperson Elect for the next two years. If the Chairperson is a faculty member, Deputy Chairperson will be a staff member, and vice versa. In the absence of the Chairperson, the Deputy Chairperson will act as Chairperson of the Commission.

    Deputy Chairperson
    At the October meeting biennially, an announcement will be made by the Chairperson that nominations will be accepted at the November and December meetings for Deputy Chairperson. Commissioners will finalize the recommendation and a candidate or candidates will be submitted to the Office of the President for consideration no later than December 31st.

  • Article VI. Committees

    The commission may create standing or select commitees made up of members of the commission. Membership on select committees may include members of the general faculty and staff. The chairperson will make committee appointments. The basic function of committees shall be to consider matters pertaining to concerns of black faculty and staff and to make recommendations to the commission. Written committee reports are to be submitted to the chairperson for distribution to the members prior to commission meetings

  • Article VII. Procedures

    Changes in the Bylaws
    Proposed changes shall be submitted in writing and distributed to the voting membership at least one week prior to consideration.  Changes in the Bylaws will be made only upon approval of at least two-thirds of the voting membership present at the meeting during which proposed changes are considered and upon approval of the Administrative Council.

    Meetings
    The commission will meet at least monthly during the academic year and at the discretion of the Chairperson.

    The Commission will preside over biannual open meetings to hear matters and opinions of Black faculty and staff in order to better gauge and assess areas of concern to be addressed by the Commission.

    Reports
    The Commission will submit periodic reports to the President of the University and an annual written report to the Faculty Senate, Staff Senate and the Administrative Council.

    Robert’s Rules
    The Commission shall conduct all proceedings in accordance with the most recent edition of Robert’s Rules of Order.

    Confidentiality
    The Commission will serve as a vehicle of communication among the Black faculty and staff of Clemson University and will respect matters of confidentiality to its utmost ability, in accordance with state law.

Revised February 2016