The following steps are followed in most audits conducted:
Selection of unit to be audited is based on:
Notification to Auditee through Vice President — Allows for input into the audit process by the Vice President or other appropriate intermediaries.
Entrance Conference — Scope/objectives and purpose of audit are explained. Allows for auditee input into the audit process.
Field Work — Auditor performs work. Findings/recommendations are shared with auditee as audit progresses.
Work Paper Review — Director or audit manager reviews work papers and interacts with auditee and University management as audit progresses.
Draft Report — Sent to auditee via email for review and discussion at the Exit Conference.
Exit Conference — Contents of draft report discussed and agreement reached on any necessary changes. Also provides an opportunity to discuss the format for the response.
Auditee’s Written Response — Via the web portal.
Final Report — Email and hard copy sent to auditee with their response incorporated. Email copies sent to appropriate intermediaries.
Follow-Up Memo — After two months, follow-up memo sent to request update on any outstanding findings/recommendations.
Follow-up Audit/Review — Within 12 months, the implemented recommendations may be reviewed for their effectiveness.