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The Clemson University Pre-Collegiate Programs (or Youth Programs) Policy and Procedure applies to all Clemson University programs designed for individuals under 18 years of age, whether operated on or off campus, where the program participants are to be left in the care and supervision, “Custodial Care,” of Clemson University faculty, employee, student or volunteer. Any faculty, employee, student, or volunteer, paid or unpaid, directly working with minors in programs or activities affiliated with the university may fall within the scope of this policy.
To determine if your activity or program is an activity or program with minors, answer the questions below:
To be considered a program or activity with minors, university programs must meet all of the following criteria:
1) Is it operated, conducted or organized by the university?
2) Does it include minors?
3) Are parents, guardians or chaperones NOT expected to be responsible for the supervision and care of the minors?
If you answered yes to all three criteria, then you fall within scope of the policy and need to register the activity or program. Register the activity/program put a link to the YAP.
before the start of the program. This is very high-level information being requested, so time will be needed to complete the process. General guidelines are to begin the process 90 days prior to the start of the program or activity. Program registration is an annual requirement.
Custodial Care is defined as “when an adult(s) is present and has primary responsibility for the care, supervision, guidance or control of minors at any given point during the program or activity with minors. No parent, guardian, teacher, or chaperone is present and responsible for their care or supervision”
Who is making decisions for the minor, i.e., calling home if someone gets hurt? If that person is a Clemson University faculty, staff, student or volunteer, then you need to follow the CU Operating Standards for Youth Programs.
Also, please note that the policy requires minors to be supervised at all times. It is suggested that more than one adult have custodial care responsibility to allow flexibility when unforeseen events or emergencies occur.
Custodial Care requirements and action steps: