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This process should only be used when a position, because of an emergency or urgent need, must be filled immediately and the department wishes to waive the posting, advertising and/or recruitment requirements and offer the position to a specific individual.
In order to receive approval to waive posting on a vacant position, the hiring unit must provide written justification explaining the circumstances for which the waiver is being requested. Administrative approvals indicate that the justification provided in the request is correct and that the request has full support through administrative channels. For an example of a properly completed waiver request, click here.
For those departments using Hiring Phase II, it is strongly recommended that the written justification be approved before entering the information into the system.
The following criteria should be used for making a waiver request:
The action you take after completing the Waiver Form (PDF) depends upon the type of position being filled.
Once the waiver is approved by the Office of Access and Equity, the form will be signed, dated and returned to the department and a copy will be sent to the Office of Human Resources (HR).
Upon receipt of the Waiver Form, the Office of Access and Equity will fax the form to HR in order to conduct a preliminary check on the person identified to fill the position. If the person clears the screening, HR will notify the Office of Access and Equity. Once the waiver is approved by the Office of Access and Equity, the Waiver Form will be signed, dated and returned to the department and a copy will be sent to HR.
The department must maintain the form in its recruitment file.