Date: 1/1/05
Policy ID:
Status: Draft
Contact Office: Clemson University Flight Services Office or the Office of the Athletics Director
Oversight Executive: Chief Financial Officer of the Athletics Department
Applies to: University Athletics Department, other University departments and University-related foundations and corporations who wish to use the Athletics Department airplane.
Reason for Policy: To establish guidelines for use of the University's Athletics Department airplane.
Definition of Airplane: Athletics Department airplane: A twin-engine, Turbocommander 690B capable of seating up to six passengers and two pilots.
Terms in Statement: The airplane is based at the Clemson University hangar at the Oconee County Airport.
Policy Statement: The Athletics Department airplane is available as a means of providing on-demand air transportation. The Athletics Department airplane will be used only for official University business. Use of the Athletics Department airplane for personal business by any passenger is not permitted, even with reimbursement to the University.
Eligible passengers of the Athletics Department airplane include:
- All state employees.
- Employees of Clemson University related Foundations and Corporations.
- Invited guests and spouses who are traveling in connection with University functions and activities as approved by the Athletics Director, in writing. (A written request to the Athletics Director must include the specific University function or activity and the guest's or spouse's role in that function or activity, along with justification for using the Athletics Department airplane. The Athletics Director will submit the request for his/her spouse and guest to the President of Clemson University.)
All flights will have a pilot and co-pilot. All flight decisions are made by the pilot in command. These decisions will be based on numerous factors as available at the time of the flight and include airplane performance, weather at the point of departure and destination, air traffic and/or other pertinent information. Passengers will not make or contribute to such decisions except as requested by the pilot in command.
Procedures: Flight reservations must be authorized by the employee's department head. Flight reservations should be made by telephoning (864) 656-1935, with the requestor providing the following information:
- Destination.
- Departure time or required time of arrival at destination, allowing the pilot in command to determine departure time.
- All passenger names and University affiliation. Names become a permanent part of the flight records. Passengers will be asked to sign in prior to take off.
- Purpose of the trip.
- Charging instructions, i.e. account information or billing address for foundation or corporations if the University account is not appropriate.
- Time of return as either (1) time to be back in Clemson, in which case the pilot in command will determine time of departure, or (2) actual time user wishes to depart for Clemson.
- The departmental authorization form must be received by Flight Services at least 24 hours prior to the date of departure. Flights cannot be executed without documented authorization.
Related Policy: None.
Policy Background: This is the first version of this policy.
Major Category: To be determined.
Category Cross References: None.
Process:
Next Scheduled Review: 1/01/06
Approved by: President
Date: 1/01/05
Revision: This version is the first for this policy.
History:
Supersedes: N.A.
(previous policy):