Business Meals

To be considered a business meal, at least one outside person (non-CU employee) must be involved. Business meals are defined as follows:

• Must be at least two people present
• At least one individual present should not be a Clemson University employee
• There must be an expectation of a business benefit (i.e. lunch with a professional candidate
  or with a potential donor)
• There should be no "substantial distractions" (i.e. nightclubs, sporting events or theaters)

• The business discussion must be documented with a narrative containing the following:

  • Amount of meal
  • Date of meal
  • Place (name and address) of the meal
  • The reason for the meal and the nature of the business discussed
  • The names and business relationship to Clemson University of the outside parties at the meal

  more...

After the event, fill out the business meal documentation form, print and attach to the original receipts and send to College Station- Accounting. State in the body of the form who should be paid (vendor or submitter).

Note: Please send the original receipt. Credit card receipts must be signed.

** If all attendees are CU employees, follow the steps as listed above. The meal will be reimbursed out of a separate account. (Refresments- food and drink)