How to Set your Out of Office Assistant.

Turn on or off the Out of Office Assistant

This article describes how to use the “Automatic Replies (Out of Office)” (Outlook 2010 and 2011) and “Out of Office Assistant” (Outlook 2007 ,2003, and OWA).

-For Outlook 2007 and 2010
-For Outlook 2011
-For AppleMail
-For Outlook Web Access

Outlook 2007 and Outlook 2010
  1. For Outlook 2010 - Click the File tab.
    For Outlook 2007 - On the Tools menu, click Out of Office Assistant.
  2. Click Automatic Replies.
  3. Select Send automatic replies.
  4. If you want, select the Only send during this time range check box to schedule when your out of office replies are active. If you don’t specify a start and end time, auto-replies are sent until you select the Do not send automatic replies check box.
  5. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.
  6. On the Outside My Organization tab, select the Auto-reply to people outside my organization check box, and then type the response that you want to send while you are out of the office. Select whether you want replies sent to My contacts only or to Anyone outside my organization who sends you messages.

Notes: Organization is usually defined as your company and includes people who have an Exchange Server account on your e-mail system. If you select My Contacts only, replies are sent only to contacts that exist in your Exchange Server Contacts folder. If the contact exists only in a folder that is a part of an Outlook Data File (.pst), then the auto-reply message isn’t sent.

Outlook 2011
    1. In Outlook, click Tools
    2. Click Out of Office.
    3. Select Send Out Of Office messages.
    4. Enter your out of office response in the Reply to messages with box below.
      Specify a start and end time for the reply to activate and deactivate. Check the I am out of the office between box and specify the time in the START date and End Date field.
    5. Check the Send replies outside my company to check box.
    6. Click on Address Book contact only or Anyone outside my company.
      • Address Book contacts only option sends the out of office response only to the external e-mail in your Address Book on your computer.
      • Anyone outside my company option sends the out of office response to anyone that sends you an e-mail.

  1. Click OK.
Apple Mail
Apple has elected not included this feature into their Apple mail client at this time, you will need to set Out of Office with the OWA instructions.
Outlook Web Access
  1. Open your Web browser and browse to http://xmail.clemson.edu
  2. Logon with your User name and Password.
  3. Click Options in the upper right, and select Set Automatic Replies.
  4. Click to Enable Send automatic replies.
  5. Enable Send replies only during this time period, if needed.
  6. Enter your out of office response in the Reply to messages in the box below.
  7. Check the Send replies outside my company to check box, if needed, and add your External notice.
  8. When Complete, click the Save button on the bottom of the page.
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