How to Share your Exchange Contacts folder.

How to Share your Contacts folder.

This feature requires you to use Clemson's Microsoft Exchange Server and a compatble mail client, For more information about Microsoft Exchange accounts and to enable your Clemson Exchange account, See Clemson Exchange Service description webpage.

-For Primary Contact folder on Outlook 2007 & 2010 for Windows.
-For Secondary Contact folders on Outlook 2007 & 2010 for Windows.
-For Primary Contact folder on Outlook 2011 for Mac Os.

Important information you should know.

Please note: Mac users (Apple Mail, Entourage 2008 EWS, and Outlook 2011) users will not be able to open the file that is sent along with the sharing invitations sent from Outlook on Windows. Outlook 2011 and Entourage 2008 EWS users will need to open the shared folder via File > Open > Other User's Folder and selecting contacts. "Apple Mail / Address book" users do not have access to this feature.

Outlook 2007 & 2010 for Primary Contacts

OL Share Primary Cal Step 1Step 1: Open Outlook.

  1. Select Contacts
  2. Right-Click your Contacts folder item.
  3. Highlight Share then Click Share Contacts

OL Share Primary Cal Step 2Step 2:

  1. Click To... and select the users you wish to share your primary calendar with. note: Your recipients must also be exchange users.
  2. Select the permissions options that you wish to provide.
  3. Click Send with finished.

If you require the person you are sharing with to have Editor (read/write access) to your contacts, continue with the optional steps below.

Optional Step for Editor AccessStep 3: Optional If Editor (read/write) access is needed, follow these additional steps.

  1. Right-Click Contacts
  2. Select Share
  3. Click Folder Permissions

Optional Step for Editor AccessStep 4: Optional Click Add...

Optional Step for Editor AccessStep 5: Optional

  1. Type all or part of the person’s name, then click Go.
  2. Highlight their name in the resulting list, click Add
  3. click OK.
  4. You should now see their name displayed in the Properties dialog box.

Optional Step for Editor AccessStep 6: Optional

  1. Click the User you just added to Highlight.
  2. Within the Permissions Level drop down list, select the desired permissions level.
  3. Click OK.
Outlook 2007 & 2010 for Secondary Contacts

Important information you should know.

Secondary Contact sharing is only available on Outlook 2007 & 2010 at this time. Recipients of your Secondary Contacts must also be using Outlook 2007 or 2010.

OL Share Secondary Cal Step 1Step 1: If you do not wish to share your primary contacts, you can create a new contacts folder and then share that.

  1. Select Contacts
  2. Right-Click your Contacts folder item.
  3. Select New Folder

OL Share Secondary Cal Step 2Step 2:

  1. Type a descriptive name for your new contacts.
  2. Make sure your Contacts folder is Highlighted.
  3. Click OK to Continue.

OL Share Secondary Cal Step 3Step 3:

  1. Right-Click your newly created Contacts folder.
  2. Highlight Share and then click Share Contacts.
OL Share Secondary Cal Step 4

Step 4:

  1. Click the To.. button and select the users that you wish to share with. note: Your recipients must also be exchange users.
  2. Click the "Recipient can add, edit, and delete items" button if you with to grant read/write permissions.
  3. Click send when finished.
Outlook 2011 for Mac

OL11 Step1Step 1:

  1. Right-Click your Calendar
  2. Select Sharing Permissions...

 

OL11 Step2Step 2: Click Add User...

OL11 Step3Step 3: In the Search box, type the first and last name of the person you are looking for.

Select the name of the person from the list.

Click OK.



 

OL11 Step4Step 4:

  1. Click and Highlight the user you just added.
  2. Click the drop down and select the desired permissions level.

    Explanation of permissions are below.
  3. Click OK when Finished.

 

 

Permissions

  • Owner: Allows full rights to the folder, including assigning permissions; you should consider this carefully before assigning this role to anyone besides yourself.
  • Publishing Editor: Create, read, edit, and delete all items; create subfolders
  • Editor: Create, read, edit, and delete all items
  • Publishing Author: Create and read items; create subfolders; edit and delete items they've created
  • Author: Create and read items; edit and delete items they've created
  • Nonediting Author: Create and read items; delete items they've created
  • Reviewer: Read items
  • Contributor: Create items
  • None: Gives no permissions for the selected accounts on the specified folder
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