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How do I? : Exchange - Share folders with Outlook 2007, 2010 and 2013
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Sharing Your Exchange Mail Folders Folder Sharing lets you give other Exchange users access to your mail folders. You specify which folder, and the level of access, that is, whether the delegate can simply see items in a folder, or whether they can create, edit, and/or delete items. Note: Items in any existing subfolders of the folder you share are not available to the person unless you change the sharing permissions on each subfolder. However, new subfolders created after sharing rights were set inherit the folder access permissions of the parent folder. If you are sharing any folder other than your Inbox, be sure to follow the steps in both Part one and Part two below. Part One Sharing the contents of a folder This example shares your Inbox, but you can share any mail folder on the Exchange server. If you share a folder other than your Inbox, be sure also to follow the steps in Part Two below. In the Navigation Pane, click Mail. Rightclick the folder you want to share. From the menu that appears, click Properties. A Properties dialog box will open. Select the Permissions tab displayed at the top.Note: you can only share folders that are hosted on the Exchange server, not local folders. On the Properties dialog box, click Add. In the Add Users dialog box type all or part of the personandrsquos name, then click Go. Highlight their name in the resulting list, click Add, then click OK. You should now see their name displayed in the Properties dialog box. From the Permission Level dropdown list, select the desired level of access. A Short description of Rights: Reviewer the person can read items in the managerand39s folder, but canand39t add, delete, or change anything.Author the person can read and create items, and can modify and delete items that he or she creates. For example, the person can create task requests and meeting requests directly in the managerand39s Calendar folder. The person cannot modify or delete something the manager created.Editor the person can do everything that an Author has permission to do and can modify and delete the items that the manager created.Owner Same as Editor, but adds the ability to modify rights as well. not recommended Click OK. Part Two Making higherlevel folders visible If you shared your Inbox in Part One above, you do not need to read any further or do any of the steps here in Part Two. If you shared something other than your Inbox, that is, a folder lower in the hierarchy, youand39ll also need to make the parents of that folder visible, right up to the Inbox. Your delegate will not be able to see the items in each folder unless you use the steps above, but they need to be able to see the folders themselves in order to see the subfolder where you want them to see the contents. For example, in the screen shot shown here, assume we wanted to share the 2nd quarter folder. For this folder to be visible, we need to make all of its parents visible: 2009, Proposals, and Inbox. Weandrsquod need to complete the steps below three times, once for each of those folders. The steps here are similar to part one above, but step 6 is where it gets different. In the Navigation Pane, click Mail. Rightclick the folder you want to share.From the menu that appears, clickProperties. APropertiesdialog box will open. Select thePermissionstab displayed at the top.Note: you can only share folders on the Exchange server, not local folders. On the Properties dialog box, click Add. In the Add Users dialog box, type all or part of the personandrsquos name, then click Go. Highlight their name in the resulting list, click Add, then click OK. You should now see their name displayed in the Properties dialog box. Click on the personand39s name, then click to put a check mark next to Folder Visible in the Other section. Do not change the Permission level. Click OK. Repeat these steps as necessary to make each andldquoparentandrdquo level visible.