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HOW TO: Exchange - Request a resource calendar.
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How to request a new Exchange resource calendar. Requesting a new Exchange resource calendar is a straight forward process. However, a bit of information must be collected before we can begin. Below is a guide to help you gather the proper information needed to create a new resource for you and your staff. Choose a resource name. You will need to pick a name that aligns with Clemsonandrsquos naming conventions. See Naming Conventions section below for extra details how to choose names, basic rules as follows. Resource names MUST be 20 Characters or less. This is a hardlimit, there cannot be exceptions. Room Resources must start with the building code. Departmental Calendars or other miscellaneous calendars must start with the department number that owns them. Choose users that need access. You will need to gather a list of userids The part before theandrdquoandrdquo in your Clemson email address of those that need access to this new resource. Userids must be enabled and active Exchange users. You can find them in the Global Address list GAL within Outlook. Student, Webmail, or Gmail accounts cannot be added to exchange resources. Decide what level of access your users need. Next, you will need to pick what level of access your Staff will need while using this resource. Typically, the two most common permissions used are: Editor Read and Write Reviewer Read Only Decide what function level you need. There are two options currently for resources. Standard andndash Users are able to directly add or send a Meeting Request via the Resource attendant to add meetings. Moderated Users will send meeting requests via the resources attendant which will be forwarded to selected moderators for approval. Make the request. Collect your Data and send the request to ithelpclemson.edu with andldquoNew Resource requestandrdquo as the subject. Hereandrsquos an example of how you can format this data to make it easy to read and process: Room Name example unioL218ConfRoom Editors: userid1 userid2 Reviewers: userid3 userid4 userid5 userid6 userid7 userid8 userid9 userid10 Moderators: if a moderated resource Userid1 Userid2 Other considerations. Newly created resources take several hours to propagate into the GAL. We recommended submitting creation requests a day or two before its needed. Only email account hosted by the Clemson Exchange server can be added to resources. Student, Gmail, Webmail, Hotmail etc. accounts are not eligible. If the standard resource codes do not fit your need, new ones can be created. Just ask Naming Conventions for Clemson Exchange resources. Room Resources: Columns 1 4 Column 5Hyphen Columns 6 9 Columns 10 20 Building Code Room Number with leading zeros if necessary Description Examples of room resources include: unioL218ConfRoom University Union Room L218 Conference Room itc0008ConfRoom ITC Conference Room 8 All Other Resources: Columns 1 4 Column 5Hyphen Columns 6 9 Columns 1020 Department Number Resource Code Description Examples of other resources include: 2803calTSPclass Department 2803 TSP Class Schedule 2803calSCGstu Department 2803 DSS Student Schedule 2803projTSPclass2 Department 2803 Projector 2 for TSP classes 2803autoCourSUV Department 2803 SUV used for courier runs 4007compMCCDell3 Department 4007 MCC Dell laptop number 3 Resource Codes Resource Code Resource Description auto Automobiles, cars or trucks aveq Audio Visual Equipment cal Calendars comp Computers misc Miscellaneous proj Projectors tool Tools Building Codes BuildingCode Building Description asb Administrative Services Building agsc Agricultural Service center alum Alumni Center appa Apparel Research Pendleton Research Park barn Barnett Hall barr Barre Hall bene Benet Hall bsfs Biological Sciences Field Station bios Biosystems Research Complex gard Botanical Garden bowe Bowen Hall brac Brackett Hall brad Bradley Hall brok Brooks Center for the Performing Arts byrn Byrnes Hall cala Calhoun Courts Apartments calm Calhoun Mansion Fort Hill calo Calhounand39s Office cchs Campbell Carriage House Coffee and Gift Shop cgeo Campbell Geology Museum cmus Campbell Museum of Natural History carg Carillon Garden cate Center for Applied Technology cef Central Energy Facilities clmh Clemson House stad Clemson Memorial Stadium and Frank Howard Field foun Clemson University Foundation/Shirley Center for Philanthropy cook Cook Engineering Laboratory casl Cooper Agricultural Service Laboratory libr Cooper Library cope Cope Hall coxp Cox Plaza danl Daniel Hall dill Dillard Building dona Donaldson Hall dout Douthit Hills eagl Eagleand39s Landing earl Earle Hall edwd Edwards Hall endo Endocrine Physiology Laboratory eseg Environmental Sys Eng, CU Research Park ffho Family and Faculty Housing Office fern Fernow Street Caf fike Fike Recreation Center fire Fire Station eib Fluor Daniel Engineering Innovation Building fhdc Fran Hanson Discovery Center free Freeman Hall geer Geer Hall gent Gentry Hall godf Godfrey Hall gosn GodleySnell Research Center grhs Greenhouse Complex hano Hanover House harc Harcombe Food Court hard Hardin Hall hayd Hayden Conference Center hend Hendrix Student Center holm Holmes Hall holt Holtzendorff Hall hope Hopewell hstn Houston Center hunt Hunter Chemistry Laboratory intr Indoor Track iaud Internal Auditing Offices ipty IPTAY/Ticket Office itc CCIT Information Technology Center jerv Jervey Athletic Center john Johnstone Hall jord Jordan Hall kina Kinard Laboratory of Physics kite Kite Hill Recycling Center dair LaMaster Dairy Center lee Lee Hall leho Lehotsky Hall leve Lever Hall lbi Lightsey Bridge I Apartments lbii Lightsey Bridge II Apartments ljco Littlejohn Coliseum ljhs Littlejohn House long Long Hall lowr Lowry Hall madr Madren Center main Maintenance Stores mann Manning Hall mrte Martin Hall E Section mrtm Martin Hall M Section mrto Martin Hall O Section inn Martin Inn, James F. maul Mauldin Hall mcad McAdams Hall mccb McCabe Hall mcfa McFadden Building mell Mell Hall mhpl Military Heritage Plaza moor Moorman House morg Morgan Poultry Center moto Motor Pool drop National Dropout Prevention Center newm Newman Hall norm Norman Track norr Norris Hall olin Olin Hall amph Outdoor Theater Amphitheater germ Plant Germplasm Research Laboratory cupd Police Department pool Poole Agricultural Center pres Presidentand39s Home redf Redfern Health Center rsqr Reunion Square rhod Rhodes Engineering Research Center socc Riggs Field Soccer Stadium rigg Riggs Hall rode Roderick International House seed S.C. Foundation Seed sand Sanders Hall schi Schilletter Dining Hall sear Sears House sbrn Sheep Barn sike Sikes Hall simn Simpson Hall North sims Simpson Hall South sirr Sirrine Hall tenn Sloan Tennis Center smit Smith Hall sres Stadium Residence Hall stro Strode Tower garr T. Ed Garrison Arena thor Thornhill Village Apartments thur Thurmond Institute tgrf Tiger Field Kingsmore Stadium till Tillman Hall twet TIWET Laboratory Pendleton Research Park trus Trustee House faci University Facilities Operations unio University Union, Edgar Brown vick Vickery Hall vsit Visitors Center, Class of 1944 golf Walker Golf Course Clubhouse wann Wannamaker Hall boat Womenand39s Rowing Boathouses wood Woodland Cemetery youn Young Hall