Note: These instructions are very similar to that of PowerPoint 2007. The new PowerPoint 2010 required its own set of instructions due to minor changes in the system and layout of the program.
Generally speaking, the process of printing to a large-format printer lacks any major complications and can be summarized quickly. One can, however, become quickly lost in the process of document preparation, as the task can seem daunting without the proper foreknowledge.
First of all, understand that several variables exist, which you must manipulate properly in order to effect the desired result. The plotter queues that will be referenced are CCIT Plot 36, and CCIT Plot 42. The Employee specific plotter queues (CCIT Plot DEP 36 & CCIT Plot DEP 42) are identical in document setup and plot driver instruction. Other than selecting the correct employee queues, the only difference will be in the PawPrints login steps where employees must enter their 23 digit department account number for charging. If you are an employee and would like to use your tigerstripe account to print the plot instead of a departmental account, then use either CCIT Plot 36 or CCIT Plot 42.
If you are setting up a new document, the first thing to consider is the dimensions of the plot you intend to create. Understand that printers and plotters alike cannot print to the very edge of the paper area so margins must be alotted for. As a general rule, users need to set atleast a half inch margin on all sides. This means, as far as creating a new document, that your Page Setup (discussed below) should be set up as 1 inch smaller than the size of paper you intend to print on. For example: If you intend to plot a document on our 36" plotters, then the largest of one dimension your plot may be is 35"; and for the 42" plotters it would be 41".
1.) First, select the "Design" tab and click "Page Setup".
This will bring up the Page Setup dialogue box shown below.
Here you will set the size of the slide (the size of the document you intend to create). Remember to allow .5 inch margins on all sides, so set these dimensions 1 inch smaller than the paper size you will use.
2.) After you have set up your slide dimensions, you are ready to create your document.
*Note: Taking small images and blowing them up to multiple times its original size will cause pixelation which degrades the clarity of the image greatly. As a general rule of thumb, if you are viewing an image at 100% of its size then you may increase it to 2 times that size and still be clearly visible for the most part.
When finished with creating your document you are now ready to Print (See Printing Instructions Below)
Very little must be done if the document to be printed is already complete.
1.) First of all, you, the user, must determine the slide's physical properties by accessing the "Page Setup" dialog box (shown above). As stated earlier, do not forget to allow for the margins required by the destination printer when determining the output paper size. If the existing page setup is decided to be satisfactory, then nothing else must be done prior to printing.
If the document must be scaled (larger or smaller) then two options are available for consideration. As mentioned above, PowerPoint may be instructed to scale the artwork as needed to fit the margins of the paper (the size of which will be determined later). This approach assures maximum utilization of available real estate while guaranteeing that all artwork will fit on the paper without any clipping or aspect distortion. Again, note that this option will fail to work properly when using a Postscript driver (not recommended).
Lastly, the do-it-yourselfer may decided to preemptively scale the document, but must be careful to maintain the document's aspect ratio (as desired). Further more, the artwork may experience clipping if the final paper size chosen (discussed later) is inadequate. A simple proportional equation (a/b = x/y) will suffice for non-destructively determining the scaled documents page size.
2.) After the "Page Setup" dimensions are determined or set correctly you are now ready to Print (See Printing Instructions Below)
3.) Click on the Microsoft Office Logo in the upper left hand corner, hover over "Print" to get the "Print" menu and select the "Print" option to the right.
4.) The Print dialogue box should appear (shown below). Browse through the list of available printers to select "CCIT Plot 36", "CCIT Plot 42", "CCIT Plot Employee 36", or "CCIT Plot Employee 42".
*Note: If the desired printer cannot be found in the list, follow the corresponding instructions giving at the Installation Page.
5.) After selecting the appropriate Plotter click the "Properties" button and refer to our Printer Driver Instructions to finalize your plot and setup your paper size, orientation, and other options.
*Note: Your job is not ready to print until all of the Print Driver Properties are addressed, or else your job will plot out with errors.
After finishing with the driver properties, the various options remaining in PowerPoint's Print dialog box should be considered and modified as needed. Most importantly, the Scale to Fit paper option must be checked if PowerPoint is to scale the artwork as mentioned previously in the Document Preparation section
After selecting all of your options, we recommend selecting the Preview button to see if your plot is oriented correctly before actually printing it. Then come back to the Print dialog box and select OK to print.
6.) After selecting the OK button to print, a dialogue box (shown below) should appear requesting a job title and your username. The job title is optional; however, username is required. This will be your Novell login ID.
7.) After filling in the information in the above dialouge box and selecting next, a similar dialogue (shown below) box with appear promting the user's password. This will be your Novell login password.
8) Upon entering your clemson password, select the print button. Shortly after doing so, you should see another dialogue box (shown below) confirming the charges and dimensions of the plot job.
*Note: If the charge is less than $1.00, then more than likely you have submitted your plot incorrectly. You should pay attention to the dimensions listed in this box as they will allow you to confirm that it is printing out in the correct size. If the dimensions are not what you desire, then click the "Cancel" button and check the setup of your plot.