PowerPoint 2007

Before You Start

If you have not done so already, read the Plotting FAQ. Any problems encountered while plotting can be handled by Campus Operations.

Note: These instructions are very similar to that of PowerPoint 2003. The new PowerPoint 2007 required its own set of instructions due to minor changes in the system and layout of the program. It would be wise to also read the instructions for PowerPoint 2003.


Preliminaries

Generally speaking, the process of printing to a large-format printer lacks any major complications and can be summarized quickly. One can, however, become quickly lost in the process of document preparation, as the task can seem daunting without the proper foreknowledge.

First of all, understand that several variables exist, which you must manipulate properly in order to effect the desired result.  The plotter queues that will be referenced are CCIT Plot 36, and CCIT Plot 42.  The Employee plotter ques (CCIT Plot Employee 36 & CCIT Plot Employee 42) are identical in document setup and plot driver instruction.  Other than selecting the correct employee queues, the only difference will be in the PawPrints login steps where employees must enter their 23 digit department account number for charging.


Preparing New Documents

If you are setting up a new document, the first thing to consider is the dimensions of the plot you intend to create.  Understand that printers and plotters alike cannot print to the very edge of the paper area so margins must be alotted for.  As a general rule, users need to set atleast a half inch margin on all sides.  This means, as far as creating a new document, that your Page Setup (discussed below) should be set up as 1 inch smaller than the size of paper you intend to print on.  For example:  If you intend to plot a document on our 36" plotters, then the largest of one dimension your plot may be is 35"; and for the 42" plotters it would be 41".

1.)  First, select the "Design" tab and click "Page Setup".

pp07_1

This will bring up the Page Setup dialogue box shown below.

pp07_2

Here you will set the size of the slide (the size of the document you intend to create).  Remember to allow .5 inch margins on all sides, so set these dimensions 1 inch smaller than the paper size you will use.

 

2.)  After you have set up your slide dimensions, you are ready to create your document.

*Note: Taking small images and blowing them up to multiple times its original size will cause pixelation which degrades the clarity of the image greatly.  As a general rule of thumb, if you are viewing an image at 100% of its size then you may increase it to 2 times that size and still be clearly visible for the most part.

When finished with creating your document you are now ready to Print (See Printing Instructions Below)


Preparing Existing Documents

Very little must be done if the document to be printed is already complete.

1.)  First of all, you, the user, must determine the slide's physical properties by accessing the "Page Setup" dialog box (shown above). As stated earlier, do not forget to allow for the margins required by the destination printer when determining the output paper size. If the existing page setup is decided to be satisfactory, then nothing else must be done prior to printing.

If the document must be scaled (larger or smaller) then two options are available for consideration. As mentioned above, PowerPoint may be instructed to scale the artwork as needed to fit the margins of the paper (the size of which will be determined later). This approach assures maximum utilization of available real estate while guaranteeing that all artwork will fit on the paper without any clipping or aspect distortion. Again, note that this option will fail to work properly when using a Postscript driver (not recommended).

Lastly, the do-it-yourselfer may decided to preemptively scale the document, but must be careful to maintain the document's aspect ratio (as desired). Further more, the artwork may experience clipping if the final paper size chosen (discussed later) is inadequate. A simple proportional equation (a/b = x/y) will suffice for non-destructively determining the scaled documents page size.

2.)  After the "Page Setup" dimensions are determined or set correctly you are now ready to Print (See Printing Instructions Below)


Printing Instructions

3.)  Click on the Microsoft Office Logo in the upper left hand corner, hover over "Print" to get the "Print" menu and select the "Print" option to the right.

pp07_3

4.)  The Print dialog box should appear momentarily (shown below). Browse through the list of available printers to select "CCIT Plot 36", "CCIT Plot 42", "CCIT Plot Employee 36", or "CCIT Plot Employee 42".

*Note: If the desired printer cannot be fount in the list, follow the corresponding instructions giving at the Installation Page.

Print...

5.)  After selecting the appropriate Plotter click the "Properties" button and refer to our Printer Driver Instructions to finalize your plot and setup your paper size, orientation, and other options.

*Note: Your job is not ready to print until all of the Print Driver Properties are addressed and your job will plot out with errors.

After finishing with the driver properties, the various options remaining in PowerPoint's Print dialog box should be considered and modified as needed. Most importantly, the Scale to Fit paper option must be checked if PowerPoint is to scale the artwork as mentioned previously in the Document Preparation section

After selecting all of your options, we recommend selecting the Preview button to see if your plot is oriented correctly before actually printing it. Then come back to the Print dialog box and select OK to print.