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Office Services

Our staff may assist you (the research PI) in many ways including:

  • Monitor award documents for compliance
  • Oversee expenditures, budgets & balances
  • Reconcile budget status reports of expenditures
  • Obtain approval for subcontract invoices
  • Provide financial reporting (if required by grant)
  • Manage cost share accounts including budgeting, documentation and reporting
  • Process payroll/disbursement corrections and budget amendments if necessary
  • Provide budget projections to Principal Investigator
  • Coordinate modifications with department staff
  • Provide 3-month advance notice of project close-out status

How you can support the post-awards staff

  • Encourage Pricipal Investigators to provide as much information as possible regarding budget in the pre-awards stage
  • Spend according to project guidelines
  • Provide appropriate justification for all budget amendments and corrections (Payroll corrections over 90 days require ADR & VPR approval)
  • Communicate with your department staff
  • Provide backup documentation of expenditures (excludes buyWays)
  • Approve expenditures & subcontract invoices in a timely manner
  • Submit foreign travel authorization forms for approval prior to trip (always include copy of approval with reimbursement requests)
  • Submit technical reports as needed
  • Always be mindful of compliance