Leases

General Information: All lease searches and negotiations for off campus space are processed through Procurement Services-Property Management(PS-PM). Needs will be assessed and reviewed when all forms are completed and returned to PS-PM, ASB - 108 Silas N Pearman Blvd, Clemson SC 29634-5365.

Please submit request and information for lease space at the earliest possible date. The lease process can be lengthy, depending upon the approvals required.

Contact: Elizabeth A. Shipman | (864) 656-3629

NEW OR RENEWAL LEASES <$25,000

If <$25,000, lease will be processed internally in PS-PM when all forms received.

Process for leases <$25,000

1. Fill out Space Allocation Form-CU Internal (PDF)
2. Fill out New/Renewal Lease Form (doc). Click here (PDF) for instructions on Enabling content using Word.
3. Fill out Budget Approval Form (PDF)
4. Print and Staple All Forms, Sign, and Forward to: PS-PM (address above)
5. When all forms received, PS-PM reviews and starts lease process. Contract/Property Manager will send executed lease to department for landlord's signature. Then the remaining signatures will be secured and a copy of the lease will be emailed to the department

LEASES >$25,000

If over $25,000, lease will be processed through PS-PM with SC Office of General Services - Real Property Services (SC OGS-RPS).

Process for leases >$25,000

1. Space Requisition Questionnaire for Space Solicitation form must be filled out and returned to PS-PM.
2. Written justification for requested space by the department to include:
   • Reason for the requested space
   • Who will be in requested space - Tenant Information Form - Send to PS-PM
   • What will requested space be used for
   • When will the requested space be needed
   • Where is the requested space (if known)
   • How much will the space cost (if known)
   • Additional information for unique circumstances
3. Justification reviewed and a written formal request by Contract/Property Manager is submitted for approval to SC OGS-RPS and other approvals if necessary.
4. Print and Staple All Forms, Sign, and Forward to: PS-PM (address above)

LEASE APPROVALS

Board agenda items must be submitted to Contract/Property Manager two months before Board meetings.

1. Written justification information (see #2 under Process for Leases >$25,000)
2. Required approval - Clemson University Board of Trustees
3. Additional approvals required may be all or some of the following: Joint Bond Review Committee, SC Budget and Control Board, Real Property Services, and The Commission of Higher Education

When lease space negotiated and agreed upon with department, and all Board approvals secured, SC OGS-RPS will send executed lease with lease payment authorization for signatures. Department will secure landlords signature. Then the remaining signatures will be secured and a copy of the lease emailed to the department.

LEASE PAYMENTS

All lease payments and operating costs are the responsibility of the department to assure timely payments. A requisition must be submitted through buyWays for payment(s) of the lease.