Getting Ready for Business Officers

Based on the end user survey over the summer and numerous other feedbacks we've received regarding buyWays, Procurement has been working hard to address the concerns we've heard regarding buyWays and the procurement process on campus.

We have focused on three main areas:

1. Improving the solution itself. We have released an enhanced user interface and fixed the technical issues to improve the reliability of buyWays.
2. Improving the Procurement website. We have used best practices from other universities that utilize eProcurement to create a new website that will be more straightforward and easier to navigate as well as have more information on training and tips for using buyWays.
3. Addressing the business process change.  buyWays is more than just a software solution; it is also a new business process that enables efficiencies to be gained when utilized with a top down view of the purchasing process.  To address the change management aspect of the new procurement process and buyWays, we are undergoing a buyWays roadshow where we will work in waves with various colleges and departments to go through the change management steps that we acknowledge were under-emphasized over the past year.  Additionally, the buyWays roadshow includes extensive training that is role-based training.  Ensuring that the proper topics and the proper level of discussion occurs based on the audience.

We are very excited about the work that has been done on this buyWays project over the past couple of months and look forward to rolling out the changes to the solution, the website, and the business processes with the entire campus in the upcoming months.

Procurement will be contacting business officers and/or department heads as we move forward with planning and scheduling of the buyWays roadshow for your colleges and departments. 

In preparation for the buyWays roadshow, please review the following document - Intro for Business Officers

Modifications or updates may need to be submitted. Use the following forms to update current departmental workflow or to make user role change. Sign and send by email to cubuyWays@clemson.edu

• Role Identification Request Form-identifies a user(s) as requisitioner, invoice handler,
  
• Departmental Approval Delegation Form -specifies the department approval dollar limits and approvers for a department
  
• SPAA Project Grant Delegation Form - for PIs only - delegates a technically responsible approver with an understaning of the scope of work for a specific fund 20 grant