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Kronos Role Responsibilities


Advanced Timekeeper Responsibilities (BCA and BCP roles)

  • On Monday weekly:
    • Monitor prior work week to ensure employees and supervisors have fulfilled their responsibilities
    • Follow-up with employees and supervisors regarding missed punches and unexcused absences
    • Follow-up with supervisors regarding time off requests still in submitted status
    • Follow-up with employees and supervisors if a salaried non-exempt employee has not met their weekly standard hours either through time worked or time off requested
    • For salaried non-exempt employees who have less than a 37.5 hour work week, ensure straight time pay is issued for any hours worked over standard hours. For example, if an employee has a 30 hour work week and works 32 hours, they must be compensated for the 2 additional hours.
  • At the end of the pay period:
    • Monitor timecards to ensure supervisors have approved timecards by 4:30 pm on either the 1st or the 16th for the prior pay period
    • At the end of the pay period, sign-off on the department or division timecards. Adhere to either your budget center deadline, which may be in advance of the Payroll Operations calendar deadline. Sign-off indicates due diligence has been taken to ensure missed punches and unexcused absences have been addressed and there are no pending time off requests.
  • By request (via e-mail, keep as back-up)
    • Handle employee requests for timecard edits
    • Approve timecards for supervisors at the end of the pay period, by 4:30 pm on either the 1st or the 16th
    • Approve time off requests for supervisors
  • Additional access includes the ability to:
    • Add, change and delete employee punches
    • Edit paycodes in timecards
    • Make transfers in timecards
    • Access and run reports
    • Add a schedule for an employee
    • Add a paycode to a schedule
    • Add a shift to a schedule for an employee
    • Submit time-off requests as an employee
  • Recommended:
    • Direct employees back to supervisors to perform timecard edits
    • Direct employees to retract (unapproved) or cancel (approved) time off requests if a change is necessary, as opposed to making the change for the employee