Board Meeting Minutes - June 14, 2006

SCACAA Board Meeting
June 14, 2006

Members Present:
Bruce Pinkerton, Greg Harvey, Jim Rushing, Mark Talbert, Charles Davis, Andy Rollins, Joe Varn, Marty Watt, Brain Callahan, Russell Duncan, Bob Bett, Mark Arena, Grady Sampson, Elwyn Deal, Tim Davis, Mike Loveless, Tony Melton

Call to Order:
Andy Rollins called the meeting to order and thanked everyone for coming.

AM/PIC Report: Brian Callahan

Brian Callahan thanked everyone that helped him with the planning of the meeting. As for the budget, he stated that the annual meeting would break even. He then brought up new members wanting to come to the meeting. Should we charge them the entire membership fee or just the annual meeting registration?

Russell Duncan made the motion that new members be charged 60.00 for the 2006 annual meeting registration and waives the membership fee. Marty Watt seconded the motion.

Brian Callahan ended by saying that we do not have bus transportation for tours so we will have to carpool.

Russell Duncan commented that he thought Brian Callahan put together an excellent program and the board all agreed.

Secretary’s Report:
Minutes were e-mailed to board members, changes were made and the minutes were posted on the SCACAA website.

Life Member Report: Elwyn Deal

Life member state identification is set up were members are listed in the state that they live not where the state that they retired. He continues to send out information to members and he uses e-mail.

Elwyn Deal asked for guide lines about adding new members to e-mail list. The consensus was add them to the list and if they do not join association again then remove from the list.

Andy Rollins asked Elwyn Deal if there were any members going to the National meeting and if so please let him know.

Other Committee Reports:

There were no other committee reports.

Treasures Report:

Balance as of June 12, 2006 is 13,592.62

There was an audit of the books and the report was good.

Mart Watt made the motion to accept the treasures report. Greg Harvey seconded the motion.

SCACAA Report: Charles Davis

The SCACAA Foundation has made some improvement since last year, but continues to struggle under the weight of retirements. Payroll deductions, which are our most stable form of income for the Foundation, have improved slightly. Yet expenses continue to outpace income. The best way to address the income deficiency is to increase member giving. Several of our members have increased their giving levels since last year, but it is not enough to offset the income loss from employee retirements over the past few years. It is important that the leadership of the SCACAA set the example by giving to the foundation either by payroll deduction or by annual gift. Payroll deduction is by far the most efficient and painless way to support the foundation. Below is a breakdown of the current giving from SCACAA leadership. There is very little improvement since last year.

• Current Officers: 3 of 6 are donors
• Current Directors: 2 of 9 are donors
• Current Committee Chairs: 6 of 22 are donors

SCACAA Foundation Donors July 1, 2005 to present:

Total Donors: 19 (last year 12)

Donor Categories:

4 Bronze ($1-119)

9 Silver ($120-249)

6 Gold ($250- 499)

Foundation Account Balance as of 6-12-06: 6809.62 (last year $8512.90)

Income per pay period: $100 (last year $80); $2400 per year (last year $1920)

Donations: $826; Total income to date in 2005-06: $2611

Total expenses to date in 2005-06: $5113.61

Russell Duncan made the motion to accept the foundation report.

Bob Bett seconded the motion.

Fund Raising: Bob Bett

Funds are slowly coming in. The current total is 3525.00.

Officers/Directors Nominations:
2006-2007
Nominations

Officers:
President – Bob Bett
President-elect – Brian Callahan
Secretary – Joe Varn
Treasurer – Mark Arena
Past President – Andy Rollins

Directors:

Mark Talbert made the motion to accept the report and Mark Arena seconded the motion.

Committee Chair Nominations: Bob Bett

Communications: W. Bryan Smith
Extension Programs: Mike Loveless
4-H and Youth: Robin Currence
Professional Excellence: Russell Duncan
Public Relations: Marty Watt
Recognition and Awards: Raymond Sligh
Scholarship: Tony Melton
Agronomy: Charles Davis
Ag. Economics: Todd Davis
Animal Science: John Irwin
Forestry: Darren Atkins
Horticulture: Powell Smith
Administrative Skills: Jesse Adams
Early Career Development: Jay Crouch
Public Relation, Ag Issues: Carlin Munnerlyn
Teaching and Communications: Bob Bellinger
Aquaculture and Sea Grant: Jack Whetstone
Life Members: Elwyn Deal
Membership: Joe Varn
Annual Meeting: Tim Davis
State Meeting, Fund Raising: Brian Callahan
Nominating: Andy Rollins
Policy and Resolutions: Andy Rollins

This is a two year commitment.

Mark Arena made the motion to accept the report and Greg Harvey seconded the motion.

Retirement Event: Greg Harvey

The SCACAA for years has served refreshments at this event. There is a need for more folks to help out.

Greg Harvey, Andy Rollins, Russell Duncan, Charles Davis, Bruce Pinkerton will be present to help. Bob Bett could possibly be on hand to help.

PILD Experience:

Bob Bett gave a brief report and Andy Rollins submitted the following report:

Bob Bett (President Elect, SCACAA), Barbara Lupo (FCS), Daren Atkins (4-H), Fran Wolak (Chief Operating Officer-Clemson Ext.), and two advocates from the Extension advisory System and I all attended the conference. Bob and I attended on behalf of SCACAA. We shared a room and drove a state vehicle n order to keep down expenses to the Foundation Account. We attended the various training sessions and gathered with the SC group to put together the presentation we would take to each of the Senators and Representatives offices. The main message which Darren delivered was to encourage support of the Title III funds were set to expire. These federal funds are given to counties in lieu of timber revenues that could be generated fro these lands. The current legislation calls for that money to be given to local counties en which those lands reside. We have several positions including Darren’s which rely on these funds. The rest of us spoke briefly about the program areas that we are each working in and thanked them for their support.

We also gave them packets of information which contained success stories of the great things that Extension is doing across the state.

All of the offices were very supportive and knowledgeable of our efforts. In many cases we were not able to meet with the actual congressmen but we were able to actually meet with Rep. Jim Wilson and Rep. Henry Brown. In all cases, we met with on there office aids.

Cincinnati Break Sponsorship (National Meeting):

Andy Rollins reported that Chris Primrose requested 1000.00 to sponsor a break at the national meeting. Andy Rollins proposed sending 500.00 and going in with another  state to total out 1000.00.

Bob Bett made the motion to send 500.00 to for break sponsorship at the national meeting and Grady Sampson seconded the motion.

Galaxy III Committee Members:

Andy Rollins asked if anyone wanted to volunteer for any committees. There was a general discussion and no one volunteered.

National Meeting Attendance/States Night Out:

Andy Rollins would like to know who will be attending: Russell Duncan, Mark Talbert, Jack Whetstone, Charles Davis, Mr. and Mrs. Andy Rollins, Betty and Greg Harvey.

Membership Incentives:

See Brian Callahan’s e-mail.

Southern Region Vice-Director:

General Discussion about obligations and Jim Ridell will present more information at the annual business meeting.

CD Report: Mike Loveless

1. 12 month CD  9616.59
2. 4 month CD 2124.17

Annual Report: Andy Rollins

1. Attended Association of Counties Meeting and handed out peaches donated by various growers across the state to county officials.
2. Held 4 Board meetings.
3. Contributed to the Katrina Disaster Relief Fund.
4. We fought and succeeded in keeping membership above 71 in order to keep our 3 voting delegate status.
5. Gave state report at JCEP meeting in Nashville representing SCACAA.
6. Attended PILD conference in Washington D. C.
7. Received 2500.00 from State Fair Association.
8. Supported 4-H Association obligations at Rock Eagle.
9. Greg Harvey and Bob Bett organized Industry talks to help provide additional opportunities to members.
10. Brian is in the process of putting together a successful  AM/PIC.
11. We will be helping out with serving at the State Retirement Event.
12. We will be representing SCACAA at the national Meeting in Cincinnati next month.

Adjournment:

With no further business, Bob Bett made the motion to adjourn; motion was seconded by Elwyn Deal.

Respectfully submitted by,
Joe Varn
Secretary