Annual Business Meeting Minutes - June 15, 2006

SCACAA Annual Business Meeting
June 15, 2006
Madren Conference Center
Clemson, South Carolina

Call to Order:
Andy Rollins called the meeting to order and thanked everyone for coming.

Secretary’s Report:
Joe Varn read the minutes from the June 9, 2005 Annual Business Meeting. The secretary also reported that membership was 76 this year.

Jesse Eargle moved that the minutes be accepted as written, seconded by John Erwin, motion carried.

Life Member Report: Elwyn Deal

Life member state identification is set up were members are listed in the state that they live not where the state that they retired. He continues to send out information to members and he uses e-mail.

Elwyn Deal asked if you hear or know anything please send information to him.

Other Committee Reports:

Russell Duncan reported that professional Excellence has submitted one poster to national meeting and it was accepted, Roger Francis.

Treasures Report:

Balance as of June 12, 2006 is 13,592.62

SCACAA Foundation Report: Charles Davis

Charles Davis passed out payroll deduction forms for foundation support. He then explained how to complete the form.

The SCACAA Foundation has made some improvement since last year, but continues to struggle under the weight of retirements. Payroll deductions, which are our most stable form of income for the Foundation, have improved slightly. Yet expenses continue to outpace income. The best way to address the income deficiency is to increase member giving. Several of our members have increased their giving levels since last year, but it is not enough to offset the income loss from employee retirements over the past few years. It is important that the leadership of the SCACAA set the example by giving to the foundation either by payroll deduction or by annual gift. Payroll deduction is by far the most efficient and  painless way to support the foundation. Below is a breakdown of the current giving from SCACAA leadership. There is very little improvement since last year.

Current Officers: 3 of 6 are donors

Current Directors: 2 of 9 are donors

Current Committee Chairs: 6 of 22 are donors

SCACAA Foundation Donors July 1, 2005 to present:

Total Donors: 19 (last year 12)

Donor Categories:

• 4 Bronze ($1-119)
• 9 Silver ($120-249)
• 6 Gold ($250- 499)

Foundation Account Balance as of 6-12-06: 6809.62, (last year $8512.90)

Income per pay period: $100 (last year $80), $2400 per year (last year $1920)

Donations: $826; Total income to date in 2005-06: $2611

Total expenses to date in 2005-06: $5113.61

Caps and other items were ordered for foundation donors and will be delivered to donors.

CD Report: Mike Loveless

1. 12 month CD  9616.59
2. 4 month CD 2124.17

Bruce Johnson made the motion to accept all financial reports.

John Oxner seconded the motion.

NACAA Update/National Meeting: Jim Ridell

Greetings were given and thanks for the invitation to the Annual Meeting.

He reported that the fiscal shape of the NACAA is strong. There is disappointment in the Annual Meeting registration numbers. Hopes were for 1,500 but as of right now there are about 1,200.

Jim Ridell shared information concerning the Future Committee. The committee has come forth with some of the following information:

1. Provide more scholarship opportunities for young agent.
2. Publishing for Agents.
3. Training for Agents.
4. Dealing with religious activities with NACAA.

Information will be shared at the Southern Region Meeting. Jim Ridell then asked for concerns from those in attendance.

Dairy Skillathon Fundraising: Andy Rollins

Andy Rollins asked the membership if they wanted to keep doing the Dairy Skillathon or are there any other ideas. Marion Heirs has been asked to make contact to see if  money from is still available. Mike Loveless will head up Dairy Skillathon if is to be continued.

Frank Fitzsimmons made the motion that Marion Heirs is to make contact with state fair and pursue the Dairy Skillathon or any other option for fund raising at the fair.

John Oxner seconded the motion, motion was then carried.

Awards Submissions Issue:

Follow all submission guidelines and submit more entries.

Andy Rollins reminded members that if entries are not submitted according to guidelines, them those entries will not be considered.

Saving Money: Andy Rollins

Both president and vice-president are currently attending PILD and JCEP. We could save some money by sending the president to JCEP and president-elect to PILD.

John Oxner made the motion that we send President to JCEP meeting and the president elect to PILD. Bruce Johnson seconded the motion and the motion was carried.

Officers/Directors Nominations:
2006-2007
Nominations

Officers:

President – Bob Bett
President-elect – Brian Callahan
Vice-President - Tim Davis
Secretary – Joe Varn
Treasurer – Mark Arena
Past President – Andy Rollins

Directors:

The floor was opened for nominations.

Marty Watt made the motion the nominations be closed. Charles Davis seconded the motion and the motion was carried.

Jack Whetstone made the motion that the nomination closing be accepted by acclimation and the motion was seconded by Tim Davis, motion carried.

Committee Chair Nominations: Bob Bett   

Communications: W. Bryan Smith
Extension Programs: Mike Loveless
4-H and Youth: Robin Currence
Professional Excellence: Russell Duncan
Public Relations: Marty Watt
Recognition and Awards: Raymond Sligh
Scholarship: Tony Melton
Agronomy: Charles Davis
Ag. Economics: Todd Davis
Animal Science: John Irwin
Forestry: Darren Atkins
Horticulture: Powell Smith
Administrative Skills: Jesse Adams
Early Career Development: Jay Crouch
Public Relation, Ag Issues: Carlin Munnerlyn
Teaching and Communications:Bob Bellinger
Aquaculture and Sea Grant: Jack Whetstone
Life Members: Elwyn Deal
Membership: Joe Varn
Annual Meeting: Tim Davis
State Meeting, Fund Raising: Brian Callahan
Nominating: Andy Rollins
Policy and Resolutions: Andy Rollins

This is a two year commitment.

Don Manley made the motion to accept the nominations, Greg Harvey seconded the motion and the motion was carried.

Retirement Event: Greg Harvey

The SCACAA for years has served refreshments at this event. There is a need for more folks to help out.

Greg Harvey, Andy Rollins, Russell Duncan, Charles Davis, Bruce Pinkerton will be present to help. Bob Bett could possibly be on hand to help.

Jesse Eargle thanked the SCACAA for participating in the retirement event.

Southern Region Vice-Director:

General Discussion about obligations and Jim Ridell will present more information at the annual business meeting.

Annual Report: Andy Rollins

1. Attended Association of Counties Meeting and handed out peaches donated by various growers across the state to county officials.
2. Held 4 Board meetings.
3. Contributed to the Katrina Disaster Relief Fund.
4. We fought and succeeded in keeping membership above 71 in order to keep our 3 voting delegate status.
5. Gave state report at JCEP meeting in Nashville representing SCACAA.
6. Attended PILD conference in Washington D. C.
7. Received 2500.00 from State Fair Association.
8. Supported 4-H Association obligations at Rock Eagle.
9. Greg Harvey and Bob Bett organized Industry talks to help provide additional opportunities to members.
10. Brian is in the process of putting together a successful  AM/PIC.
11. We will be helping out with serving at the State Retirement Event.
12. We will be representing SCACAA at the national Meeting in Cincinnati next month.

Adjournment:

With no further business, Bruce Johnson made the motion to adjourn, motion was seconded by on Manley, and the motion was carried.

Respectfully submitted by,
Joe Varn
Secretary