Board Meeting Minutes - January 17, 2007
SCACAA Board Meeting
January 17, 2007
Sandhills REC
Present:
Tim Davis, Andy Rollins, Mark Arena, Brian Callahan, John Andrea, Bob Bett, Joe Varn, Mark Talbert, Grady Sampson, Elwyn Deal, John Oxner, Bruce Pinkerton, Russell Duncan
Call to Order:
Bob Bett called the meeting to order at 10:00 am and thanked everyone for coming.
Secretary’s Report:
Minutes were e-mailed prior to board meeting and without any corrections, Mark Talbert made the motion to accept the minutes. Tim Davis seconded the motion, motion carried.
Membership Discussion:
Board members were assigned and volunteered to contact previous members and potential members for membership dues.
John Andrea made the motion to e-mail membership forms on September 1 and then a mail a hard copy and an invoice on October 1 to start membership recruitment. The motion seconded by Brian Callahan, motion carried.
Treasures Report:
Mark Arena presented the treasures report and gave a balance of 13,755.
John Oxner made the motion to accept the report. Mark Talbert seconded the motion, motion carried.
Russell Duncan made the motion for the treasure to update quicken for financial record keeping. Andy Rollins seconded the motion, motion carried.
John Oxner made the motion to have a Certificate of Deposit (C.D.) report mailed to treasure for quarterly meetings. Mark Arena seconded the motion, motion carried.
Life Member Report:
Elwyn Deal stated that everything is going good. He will keep up to date and keep in touch with members by e-mail as much as possible.
Southern Regional Vice-Director:
Bob Bett sent an e-mail to the membership. The board needs to make sure that all nominees are qualified but at this time no official nominees. He also stated that some folks have expressed an interest.
Industry Up-date Meeting:
Bob Bett will start putting the meeting together and February 28, 2007 is the date that he will put on the calendar.
Annual Meeting Update:
Tim Davis passed out the preliminary agenda and discussed. He will block 30 rooms for the annual meeting. The dates for the meeting are June 13-15.
Young Agents Meeting:
Bob Bett will contact Jay Crouch and see about having a young agents meeting at the Annual Meeting.
Annual Audit of the financial Records:
Russell Duncan, Bruce Johnson, and Carlin Munnerlyn will audit the books. The audit committee will set a date before leaving.
National Meeting 2008 – States Night Out:
Russell Duncan presented from Mark Tucker asking for a 1200.00 donation for the meal.
John Oxner made the motion to provide up to 1500.00 for the North Carolina Meeting.
Discussion followed…
Bruce Johnson amended the motion to provided 500.00 dollars for each voting delegate. Andy Rollins seconded the motion, motion carried.
4-H Talent Show at Greensboro:
Bob Bett passed out information to make board aware of what was going on. Bob Bett will e-mail Kelly and Latosha reminding them of the dead line March 15, 2007.
State Fair/Dairy Skillathon:
Someone needs to work with Gary Goodman at the state fair. In the past years the SCACAA has received 2500.00 from Gary wanting us to do something at the fair.
Bob Bett will call Mike Loveless about state fair and he and John Oxner will make the contact with Gary. After the contact is made, John and Mike will follow through with the plans.
NACAA Committee Openings:
Bob Bett will send out an e-mail making members aware of the openings. He will encourage members to take advantage of this opportunity.
Flag Pole at Sun Belt:
Tim Davis will check on what is needed in order to replace the flag and flag pole.
Bruce Johnson made the motion the Tim Davis will investigate replacing the flag and Flag Pole. Andy Rollins seconded the motion, motion carried.
State Wide Awards:
Bob Bett will send out an e-mail reminding everyone to get nominees and appropriate information in by April 10th.
SCACAA Stationary:
Bob Bett has the template for the stationary if anyone needs it.
John Oxner made the motion to adjourn and Andy Rollins seconded the motion.
Motion carried.
Respectfully submitted,
Joe Varn
Secretary