Board Meeting Minutes - September 5, 2007
SCACAA Board Meeting
September 5, 2007
Sandhills REC
Present:
Brian Callahan, Tim Davis, Russell Duncan, Grady Sampson, Darren Atkins, Mark Arena, Bob Bett, Bruce Johnson, and Mark Talbert
Call to Order:
Brian Callahan called the meeting to order at 10:00 am and thanked everyone for coming.
Secretary’s Report:
Minutes were e-mailed to board members by out going Secretary Joe Varn. A few of the members had not reviewed the e-mail. Russell Duncan made a motion to accept the minutes by e-mail after review. Mark Arena seconded the motion, motion carried.
Treasurer’s Report:
Russell Duncan asked outgoing Treasurer Mark Arena to present the treasurer’s report. Mark Arena reported a closing balance of $9,426.71 on 7/31/07 and a balance of $10,620.20 as of 8/14/07. No other activity has occurred. Bruce Johnson made motion to accept the report. Bob Bett seconded the motion, motion carried.
Tim Davis also told the board that the annual meeting resulted in $2,472.35 profit.
Life Member Report:
Elwyn Deal was not able to make the meeting so no life member report was given. The board discussed several topics related to life members.
- Certificate for life members
- Board needs to make sure that life members get mailing about annual meeting
- More activities for life members at annual meeting
- Summary of annual meeting to be sent to life members
Young Agents:
Russell Duncan is going to set up a survey for young agents (less than 10 years experience) to find how the association can meet their needs.
Bob Bett noted that we need to do a better job of advertising award programs and other personal excellence programs to new employees.
Old Business:
Brian Callahan brought up the fact that there are certain individuals that are upset about the board not approving $500 for the 4-H Congress Scholarship. The reason for not give the money was that Bob Bett was not given enough time to have a complete vote.
After a long discussion Mark Arena made the motion that all funding request should come in the form of a written request with details about what the funding will be used for and that funding request are due by March 1. Motion was seconded Mark Talbert, motion carried.
Brian Callahan present the fact that we have committee chairs that are not paid members. These members will have to pay this time. Grady Sampson made the motion to have the association pay any out standing national fees this time, since these individuals were asked to chair these committees. Bruce Johnson seconded the motion, motion carried.
New Business:
Mark Arena presented plans for the 2008 annual meeting to be held on June 11-13. He is looking into hotels in downtown Charleston or on the outer edge of Charleston.
Board members need to submit possible survey question to Russell Duncan by the end of September.
Membership Drive:
Jonathan Croft is going to start membership drive as soon as possible he is still trying to get the location number changed to Dorchester instead of Bamberg County. Bruce Johnson made the motion to move the early bird special to November 1. Russell Duncan seconded the motion, motion carried.
National Meeting:
Board members that attended the 2007 National meeting report that it was a great meeting.
National Board spring meeting is taking place at Myrtle Beach. Bruce Johnson will help with set up a tour if needed.
After discussion of poor attendance practices by national award winners Bruce Johnson made the motion that the association will not reimburse travel for award winners if they do not attend the meeting under the national guide lines and award winners will need to sign a form saying that they are aware of this. Mark Arena seconded the motion, motion carried.
Next board meetings:
We will have board meeting during the PSA conference in Clemson time and date to be announced.
Board meeting March 19, 2008 at the Sandhills REC at 10:00 am
Adjournment:
With no further business, Bruce Johnson made the motion to adjourn, motion was seconded by Bob Bett, motion carried