The information contained in this document outlines the accepted procedures to be followed by consultants commissioned to provide professional service to Clemson University in regards to the design of permanent improvements (both new construction and renovations) to the physical facilities at Clemson University (main campus and satellite properties).
It is hoped that the material in this document will facilitate the design process, as well as make the entire process more efficient in the use of both time and financial resources for the designer and Clemson University.
This information is not intended to be used as the actual specification of work to be included in the bidding documents, but as a guide to be used by the designer in the development of those documents. Differences in the scope of work that are covered in each of the divisions necessitate some of them to be more prescriptive in nature than others, i.e., the more technical divisions involving HVAC, Electrical, Plumbing, and Utilities.
The contract between the Architect/Engineer and Clemson University specifies the scope of services to be provided and the procedures to be followed. This section of these instructions supplements those requirements and procedures and must be read in conjunction therewith. In the case of any conflict, the provisions of the contract shall prevail. The agreement with the Architect/Engineer utilizes AIA Document B151-1997 as amended by Article 12 – Other Conditions or Services and by Article 13 – Additional Conditions or Services (see also Article 13 Subparagraph 13.3).
The consulting A/E shall give special attention to insuring that all required permits for construction and/or operation of any component of this project are obtained from the appropriate regulating authority and that they are obtained within the prescribed time. It is the consultant’s responsibility to insure that these permits are obtained.
Unless otherwise directed, the Project Manager will be the designated Owner’s Representative. The A/E shall maintain adequate communication with the Owner’s Representative throughout the project. Do not take direct instruction from individual user groups unless authorized by the Owner’s Representative.
The information, instructions, and guidelines presented in this document shall be coordinated with the information contained in the most current edition of the Clemson University Master Plan and Design Guidelines. These guidelines are available at the University Planning and Design office. Other publications concerning design principles and standards are also available through the University Planning and Design website. Additional information on aspects of the Master Plan and its possible effects on a particular project can be obtained through the Project Manager.
Clemson University is committed to the preservation and protection of the historical aspects of its architecture and landscape. Information and guidelines to assist the designer in achieving this goal is available from the University Planning and Design office and specifically found in their publication Plan and Guidelines for Restoration, Rehabilitation and Maintenance of Historic Resources.
Aspects of oversight by the Office of State Engineer for permanent improvement projects at Clemson University are found in the Manual for Planning and Execution of State Permanent Improvements – Part II. This manual describes the requirements for procurement of all phases of the design and construction process. The designer shall be well aware of these requirements from the beginning of the design process and how these requirements affect the design and construction process. Additional information on these requirements is also available through the Project Manager.
Drawing sheet size shall be no larger than 30” x 40”. Half size drawings may also be requested for particular projects.
An index to all drawings shall be shown on either the cover sheet or the sheet immediately following the cover sheet.
In addition to the requirements in the Manual for Planning and Execution of State Permanent Improvements – Part II, the first informational sheet shall show the gross and net assignable square footage of the building components. This information shall be shown on all three design submittal phases. The Construction Document set of drawings shall also indicate the design maximum live load per square foot for each area (floor and roof loading).
Adhere to the requirements concerning submission of drawings in CAD format as indicated in Article 13 and subparagraph 13.3 of the A/E Agreement. All record documents shall include REVIT (version within one edition of current) building information models that describe the project in two and three dimensions. The level of development shall be appropriate to the nature of the project and shall be agreeable to the Owner per the document referenced on Capital Projects webpage.
All O&M and specification manuals shall be in .pdf format.
All civil designs are to be produced in Auto CAD Civil 3D (version within one edition of current). All C3D designs to include: Existing, proposed, and as-built 3D surface model and, all existing, proposed and as-built storm drainage and sanitary sewer systems to be in C3D pipe network.
Consult with the Project Manager for additional information.
A Code Footprint is required for facility designs that are classified as capital improvements by the State of South Carolina and the Office of the State Engineer, and may also be required on lesser scope projects that are managed by University Facilities. Consult with the Project Manager to determine the extent of this requirement on your project.
The technical specifications shall be developed in a form consistent with the most recent numbering system of the Construction Specification Institute (CSI). Page numbering shall be consistent throughout the specification booklet, including specifications prepared by design consultants to the lead design group.
Specifications shall be produced on 8-1/2” x 11” size media. Adhere to the requirements of the A/E Agreement for submission of specifications in the appropriate electronic media.
Hazardous materials, (asbestos, PCB’s, lead, etc.), even products with trace amounts, shall not be specified or allowed to be incorporated into the work It is incumbent upon the design professional and selected contractor to ensure that hazardous materials are not incorporated into the project. Additional links for Existing Conditions may be found in Division 02.
Regulations contained in the Safe Drinking Water Act concerning lead and copper concentrations shall be complied with in the selection of piping materials to insure this compliance.
The design of permanent improvement projects shall strive for a plan that will allow for efficient movement of labor and material to and around the project site. The A/E shall consider projects on the main campus as “inner-city” construction and shall make every effort to minimize the risk of injury to students and personnel and the consequent liability to the University and their agents. The designer shall also specify that all site work shall be done in strict compliance with the University’s Tree Protection Policy.
Show all necessary requirements regarding access routes, parking, construction fences, temporary utilities, etc.
Clearly specify any construction job signage, including the project identification sign, as well as other information that may be unique to a particular project.
Consistency in room numbers throughout a building is imperative to provide a logical sense of direction and sequential room numbering facilitates pedestrian movement within buildings; furthermore, each room or space in a building must have a unique room number.
Room numbering must reflect a general location within the building, one that relates to circulation and is consistent from floor to floor, an example is as follows rooms 120, 220, and 320 shall be located in the same relative position throughout a building continuing all the way to the highest floor. Interior graphics must also be taken into consideration, assigning ranges of numbers to facilitate directional signs.
Room numbers must indicate a consistent orientation from a public circulation element within a building such as an exterior entrance, stair, or elevator. They must indicate the same sense of direction (increasing or decreasing) from the primary circulation element, for example, room numbers 101 and 102 shall begin the main elevator lobby. Room numbering systems must be flexible enough to allow for possible changes. If the building uses a modular system, future room numbers must be reserved for possible room subdivisions.
Odd numbered rooms shall be on the opposing sides of a corridor, entry, or major thoroughfare open space from even room numbers. Numbers on one side of the corridor shall correspond with room numbers on the other side (e.g., 112 across the hall from 111 or 113). Room numbers may be skipped to maintain this correspondence. Skipping room numbers will often facilitate renumbering after subsequent renovation.
Identify the main or first floor of a building as the location of the major pedestrian entrance level and must be at the same level as the outside grade or the lower level of a split-level entry. For example, the main level or floor would be 100 series numbers with successive levels above being 200, 300, etc. Floors below the main level would be L100, L200, etc. Levels such as penthouse, mezzanine, etc., or any part thereof, will be a part of the total building number system.
Only in the event that conventional room numbering will exceed room number 99 are wing numbers used, if necessary, separate the wing prefixes from the room number with a hyphen. In an extraordinary situation only, an alternative numbering scheme may be approved with sufficient justification. The Project Manager must approve any alternative numbering scheme before it is used. The following room numbering schedule must be included on the working drawings.
Room numbers may contain up to six digits with the following breakdown indicating the purpose of each digit:
Mechanical rooms, janitorial areas, utility closets, and public rest rooms are included in the room number sequence with a service space suffix. Although janitorial areas, public toilets, mechanical rooms, and utility closets are numbered in sequence with other room numbers on a floor, a building service suffix is added (e.g., 244M1, 352U1, etc.).
Building circulation spaces (e.g., corridors, stairs, lobbies, vestibules, and elevators) and mechanical shafts are not included on numbered graphics (e.g., plaques, signs, decals, etc.) affixed to the building; however, it is recommended that these spaces be numbered on the building floor plans. The numbering system reserves double zero (e.g., 100, 200, 300, etc.) for the spaces. Further designate room types by adding a suffix that uniquely identifies the type of room, for example, 100S1 identifies stairway number 1 on the main entrance level. Please use the following alpha suffix characters for the correct space type:
Provide ample head room at all points where people stand or walk, including over and under stairways and landings. The minimum ceiling heights must be 9’-0” for classrooms, 9’-6” for labs, 8’-0” for corridors, but in no case less than applicable code requirements.
When sleeping accommodations are included in the project, all accommodations shall be designed for occupancy by either male or female.
Provide separate space for departmental program equipment. Do not locate program equipment in the building mechanical room. Consult with the Project Manager for additional information.
Provide access to the roof or any roof mounted equipment from the inside of the building through stairs or roof hatch with permanently installed ladder. Stairs are the preferred means of access.
Refer to Site and Space Planning document on specific instructions for custodial space.
Contract documents shall indicate whether temporary utilities for the project during construction are to be furnished by the University at no cost to the contractor, or to be furnished by the contractor as part of his cost. If temporary utilities are to be furnished by the contractor, the project drawings shall indicate the points of delivery of these utilities to the project where the University will install the appropriate service. Consult with the Project Manager to determine the manner in which these utilities are to be furnished. Utilities that may be charged to the contractor include electricity, steam, chilled water, potable water, and sewer. Charge rates for these utilities at the time of the project can be obtained from the Project Manager.
Provide for a testing laboratory to perform any testing for individual material installation deemed necessary by the designer. These testing services can be engaged by either the Owner or the A/E unless specifically addressed in the A/E Agreement. Coordinate the procurement of these testing services with the Project Manager.
Specify that copies of all subsequent test reports be provided to the Owner, the A/E, and the Contractor. Specify that the scheduling of these tests shall be the responsibility of the Contractor and that any requirements for the storing of test cylinders or other applicable test samples shall be the responsibility of the Contractor.
Specify that the cost associated with the retesting of any material shall be borne by the Contractor.
The Owner has available a limited number of “as-built” drawings and surveys for many of the existing facilities on the main campus. The A/E is responsible for the review of the available documents determining their possible benefit to them in the design of the project. Reproduction of said documents shall be coordinated with the Project Manager.
The Owner has an active survey of asbestos containing materials (ACM) in facilities on the main campus. It shall be the responsibility of the A/E to review the material contained in these surveys and incorporate any effect that it could have on the design of a particular project. It is of utmost importance that the A/E and the Owner comply with South Carolina asbestos regulations. Additional surveys or tests for ACM can be coordinated with the Project Manager in accordance with the A/E Agreement.
The Owner maintains a utility and site map of the main campus that is available for use by the A/E. Critical location and type of utility or other improvement shall be confirmed by additional survey as deemed appropriate by the A/E. Coordinate with the Project Manager and Clemson University Surveyor prior to the start of any survey.
The responsible use of all forms of energy and the good health of the community are high priorities of Clemson University. Consistent with its mission of teaching, research and service, Clemson University intends to be a leader and champion of sustainable design as a tool to help educate the Clemson community. At the same time, energy consumption and the “ecological footprint” of the University will be reduced, while the productivity and health of the community will be improved. Sustainable principles that promote these objectives shall be incorporated into all building and infrastructure projects in accordance with the University’s Sustainable Building Policy and the Project Scorecard - LEED for New Construction and Major Renovation 2009.
Sustainable practices includes those elements of planning, design, and construction that promote the efficient use of energy and material resources, the conservation of water, and the protection of land and water environments. Projects utilizing the sustainable practices approach will use the LEED process to the fullest extent possible. LEED is the acronym for the Leadership in Energy and Environmental Design initiative directed by the US Green Building Council (USGBC). Clemson University is a member of the USGBC.
Project planning will integrate the use of LEED as outlined in the attached referenced schedule. Initial capital costs and life cycle costs/savings will be anticipated early on in the development process and will be a portion of the budget discussions. LEED certification or Silver Level LEED certification are a part of fundamental building design and construction – it is not considered to be an add-on. In obtaining certification as meeting the LEED Silver standard, a capital project (as defined in the Sustainable Building Policy) must earn 4 of the 10 points available for energy performance under "EA Credit 1: Optimize Energy Performance" LEED 2.2. This is the policy of Clemson University and is non-negotiable.
For most major construction and renovation projects, the University utilizes both Fundamental and Enhanced Commissioning on the total building. The University usually contracts for this service directly with a commissioning agent or firm. Consult with the Project Manager for current details on this procedure.
Specify: Clemson has established a goal of 10 percent of the value of procurement contracts and construction contracts or any portion of the awarded contract to be subcontracted to other suppliers. The Contractor is encouraged to offer such business to minority and/or women-owned businesses (MBE’s). The Contractor shall submit a report along with each payment invoice to the Project Manager indicating the actual dollars spent with MBE’s during the performance of this contract. At a minimum, this report shall include for each MBE firm contracted with, a comparison of the total actual dollars spent and the actual total contract value. A sample form is included on the Clemson University website. The Contractor agrees to furnish the Project Manager the following information: name of firm, type of product/service provided and total dollar amount subcontracted, prior to payment being dispersed by Clemson University.