00 00 00 General Information
Foreword
The information contained in this document outlines the accepted procedures to be followed by consultants commissioned to provide professional service to Clemson University in regards to the design of permanent improvements (both new construction and renovations) to the physical facilities at Clemson University (main campus and satellite properties).
It is hoped that the material in this document will facilitate the design process, as well as make the entire process more efficient in the use of both time and financial resources for the designer and Clemson University.
This information is not intended to be used as the actual specification of work to be included in the bidding documents, but as a guide to be used by the designer in the development of those documents. Differences in the scopes of work that are covered in each of the divisions necessitate some of them to be more prescriptive in nature than others, i.e., the more technical divisions involving HVAC, Electrical, Plumbing, and Utilities.
Scope of Services and A/E Agreement
The contract between the Architect/Engineer and Clemson University specifies the scope of services to be provided and the procedures to be followed. This section of these instructions supplements those requirements and procedures and should be read in conjunction therewith. In the case of any conflict, the provisions of the contract shall prevail. The agreement with the Architect/Engineer utilizes AIA Document B151-1997 as amended by Article 12 – Other Conditions or Services and by Article 13 – Additional Conditions or Services.
Permitting
The consulting A/E shall give special attention to insuring that all required permits for construction and/or operation of any component of this project are obtained from the appropriate regulating authority and that they are obtained within the prescribed time. It is the consultant’s responsibility to insure that these permits are obtained.
Communication with the Owner’s Representative
Unless otherwise directed, the Project Manager will be the designated Owner’s Representative. The A/E should maintain adequate communication with the Owner’s Representative throughout the project. Do not take direct instruction from individual user groups unless authorized by the Owner’s Representative.
Campus Master Plan
The information, instructions, and guidelines presented in this document shall be coordinated with the information contained in the most current edition of the Clemson University Master Plan and Design Guidelines. These guidelines are available at the Planning and Design office. Other publications concerning design principles and standards are also available through the Planning and Design. Additional information on aspects of the Master Plan and its possible effects on a particular project can be obtained through the Project Manager.
Design within the Historic District
Clemson University is committed to the preservation and protection of the historical aspects of its architecture and landscape. Information and guidelines to assist the designer in achieving this goal is available from the Planning and Design office and specifically found in their publication “Plan and Guidelines for Restoration, Rehabilitation and Maintenance of Historic Resources.”
State Manual
Aspects of oversight by the Office of State Engineer for permanent improvement projects at Clemson University are found in the Manual for Planning and Execution of State Permanent Improvements – Part II. This manual describes the requirements for procurement of all phases of the design and construction process. The designer should be well aware of these requirements from the beginning of the design process and how these requirements affect the design and construction process. Additional information on these requirements is also available through the Project Manager.
00 01 00 Drawings
General
Drawing sheet size shall be no larger than 30” x 40”. Half size drawings may also be requested for particular projects.
An index to all drawings shall be shown on either the cover sheet or the sheet immediately following the cover sheet.
In addition to the requirements in the Manual for Planning and Execution of State Permanent Improvements – Part II, the first informational sheet shall show the gross and net assignable square footage of the building components. This information should be shown on all three design submittal phases. The Construction Document set of drawings should also indicate the design maximum live load per square foot for each area (floor and roof loading).
CAD Format and Requirements
Adhere to the requirements concerning submission of drawings in CAD format as indicated in Article 13 of the A/E Agreement. Consult with the Project Manager for additional information.
Code Footprint
A Code Footprint is required for facility designs that are classified as capital improvements by the State of South Carolina and the Office of the State Engineer, and may also be required on lesser scope projects that are managed by University Facilities. Consult with the Project Manager to determine the extent of this requirement on your project.
00 02 00 Technical Specifications
General
The technical specifications shall be developed in a form consistent with the most recent numbering system of the Construction Specification Institute (CSI). Page numbering shall be consistent throughout the specification booklet, including specifications prepared by design consultants to the lead design group.
Specifications shall be produced on 8-1/2” x 11” size media. Adhere to the requirements of the A/E Agreement for submission of specifications in the appropriate electronic media.
00 03 00 Design Parameters
Materials
Hazardous materials, (asbestos, PCB’s, lead, etc.), even products with trace amounts, shall not be specified or allowed to be incorporated into the work.
Regulations contained in the Safe Drinking Water Act concerning lead and copper concentrations shall be complied with and the selection of piping materials to insure this compliance.
Project Site
The design of permanent improvement projects shall strive for a plan that will allow for efficient movement of labor and material to and around the project site. The A/E shall consider projects on the main campus as “inner-city” construction and shall make every effort to minimize the risk of injury to students and personnel and the consequent liability to the University and their agents. The designer should also specify that all site work shall be done in strict compliance with the University’s Tree Protection Policy.
Show all necessary requirements regarding access routes, parking, construction fences, temporary utilities, etc.
Clearly specify any construction job signage, including the project identification sign, as well as other information that may be unique to a particular project.
Room Numbering
Do not number rooms on schematic plans. The Project Manager will furnish you the room numbering sequence and locations after review for inclusion in the construction drawings.
Space and Access Requirements
Provide ample head room at all points where people stand or walk, including over and under stairways and landings. The minimum ceiling heights should be 9’-0” for classrooms, 9’-6” for labs, 8’-0” for corridors, but in no case less than applicable code requirements.
When sleeping accommodations are included in the project, all accommodations shall be designed for occupancy by either male or female.
Provide separate space for departmental program equipment. Do not locate program equipment in the building mechanical room. Consult with the Project Manager for additional information.
Provide access to the roof or any roof mounted equipment from the inside of the building through stairs or roof hatch with permanently installed ladder. Stairs are the preferred means of access.
For each building, provide at least 100 square feet of floor area for custodial use. This area should include a service sink, clothes locker, and shelves for storage of supplies. Provide an additional 25 square feet of custodial space for each additional 10/15,000 square feet of floor space in a building. The main custodial closet for a facility shall be equipped with HVAC. Coordinate the inclusion of any custodial equipment in the construction contract with the Project Manager.
Temporary Utilities
Contract documents shall indicate whether temporary utilities for the project during construction are to be furnished by the University at no cost to the contractor, or to be furnished by the contractor as part of his cost. If temporary utilities are to be furnished by the contractor, the project drawings shall indicate the points of delivery of these utilities to the project where the University will install the appropriate service. Consult with the Project Manager to determine the manner in which these utilities are to be furnished.
Testing
Provide for a testing laboratory to perform any testing for individual material installation deemed necessary by the designer. These testing services can be engaged by either the Owner or the A/E unless specifically addressed in the A/E Agreement. Coordinate the procurement of these testing services with the Project Manager.
Specify that copies of all subsequent test reports be provided to the Owner, the A/E, and the Contractor. Specify that the scheduling of these tests shall be the responsibility of the Contractor and that any requirements for the storing of test cylinders or other applicable test samples shall be the responsibility of the Contractor.
Specify that the cost associated with the retesting of any material shall be borne by the Contractor.
00 04 00 General Information
Existing Drawings and Reports
The Owner has available for use by the A/E, a limited number of “as-built” drawings and surveys for many of the existing facilities on the main campus. The A/E is responsible for the review of the available documents determining their possible benefit to them in the design of the project. Reproduction of said documents shall be coordinated with the Project Manager.
The Owner has an active survey of asbestos containing materials (ACM) in facilities on the main campus. It shall be the responsibility of the A/E to review the material contained in these surveys and incorporate any effect that it could have on the design of a particular project. Additional surveys or tests for ACM can be coordinated with the Project Manager in accordance with the A/E Agreement.
The Owner maintains a utility and site map of the main campus that is available for use by the A/E. Critical location and type of utility or other improvement shall be confirmed by additional survey as deemed appropriate by the A/E.
00 05 00 Sustainable Design
Statement of Intent
The responsible use of all forms of energy and the good health of the community are high priorities of Clemson University. Consistent with its mission of teaching, research and service, Clemson University intends to be a leader and champion of sustainable design as a tool to help educate the Clemson community. At the same time, energy consumption and the “ecological footprint” of the University will be reduced, while the productivity and health of the community will be improved. Sustainable principles that promote these objectives shall be incorporated into all building and infrastructure projects in accordance with the University’s Sustainable Building Policy and the Project Scorecard - LEED for New Construction and Major Renovation 2009.
Sustainable practices includes those elements of planning, design, and construction that promote the efficient use of energy and material resources, the conservation of water, and the protection of land and water environments. Projects utilizing the sustainable practices approach will use the LEED process to the fullest extent possible. LEED is the acronym for the Leadership in Energy and Environmental Design initiative directed by the US Green Building Council (USGBC). Clemson University is a member of the USGBC.
Project planning will integrate the use of LEED as outlined in the attached referenced schedule. Initial capital costs and life cycle costs/savings will be anticipated early on in the development process and will be a portion of the budget discussions. LEED certification or Silver Level LEED certification are a part of fundamental building design and construction – it is not considered to be an add-on. In obtaining certification as meeting the LEED Silver standard, a capital project (as defined in the Sustainable Building Policy) must earn 4 of the 10 points available for energy performance under "EA Credit 1: Optimize Energy Performance" LEED 2.2. This is the policy of Clemson University and is non-negotiable.
00 06 00 Commissioning
Statement of Intent
For most major construction and renovation projects, the University utilizes both Fundamental and Enhanced Commissioning on the total building. The University usually contracts for this service directly with a commissioning agent or firm. Consult with the Project Manager for current details on this procedure.