Clemson signs contracts for motor pool, print shop vendors
June 27, 2008Clemson officials are in the process of finalizing procedures for vendors who will provide services previously available from the university’s motor pool and print shop.
The closure of these units, effective June 30, was recommended by Clemson’s Discovery Council, a group appointed by President James Barker to find ways to improve campus operations and move dollars to the academic side of the university's budget.
After several months of soliciting proposals and negotiating contracts, the university has awarded contracts to:
Enterprise for vehicle rental
Performance Motor Co. for vehicle maintenance
Ink 4, Inc. (formerly Powers Printing) for printing of stationery and business cards
The Standard Register for photocopying and digital printing
All vendors have committed to creating Web sites to be used for placing reservations and orders. These sites will also include contract and pricing information. Once these sites are operational, they will be linked from Clemson’s procurement, transportation and campus services Web sites. Inside Clemson will send an additional announcement when these sites are up and running – probably within the next month.
In the meantime, Clemson has established interim procedures. The following is a summary of these contracts and how to use them:
Motor Pool Outsourcing
Vehicle Rental:
Enterprise, 204 U.S. Hwy 123, Seneca, S.C. (main office)
Hours: Mon.-Fri. 8 a.m.-6 p.m.; Sat. 9 a.m.-12 p.m. (noon)
Marcus Timms Branch Manager (864) 888-1115
Bo Huffling Account Manager (865) 879-9388
Reservations via Web site – coming soon
Interim – call Enterprise in Seneca directly at (864) 888-1115 or 1-800-261-7331 and ask for Clemson University rates. If calling toll-free number, ask to be transferred to the Seneca office.
Payment procedures – until the Clemson-Enterprise Web site is operational, you will be required to rent a vehicle on your personal credit card and file for reimbursement. Ultimately, Clemson will establish direct bill options or allow rental fees on departmental P-cards.
Fueling rental cars – until further notice, employees must pay for fuel and file for reimbursement. Clemson is considering other options such as a fuel card, for external gas stations, and fueling rental cars at the university motor pool, which will remain open to provide fuel for state-owned vehicles.
Parking rental cars on campus – rental vehicles will be treated as "visitor" vehicles when parked on campus and will be subject to all relevant parking regulations.
Other highlights – Enterprise offers:
- a newer, more fuel-efficient fleet of vehicles
- pick-up and drop-off service to and from Clemson's main campus
- one-way rental options to and from area airports
- a frequent-renter program with discounts on personal rentals for employees who join (details will be forthcoming)
Vehicle Maintenance:
Performance Motor Co. (Performance Chevrolet-Buick-GMC) – 305 US Hwy 123, Seneca, S.C.
Hours: Mon.-Fri. 7 a.m.-6 p.m.
Mike Benoir Service Director (864) 882-4648
Kateri Mealor Account Manager (864) 882-4646
Schedule Maintenance via Web site – coming soon
Interim – call (864) 324-0646, ask for service department and identify yourself as a Clemson University employee, or visit Performance Motor Co. as necessary during business hours.
Fuel for state-owned vehicles – the university motor pool will remain open to pump gas in state vehicles and to provide facilities for departments to wash and vacuum their official cars and trucks
Contract coverage – any maintenance on state-owned vehicles, including ATVs and Club Cars (beyond small repairs, such as changing light bulbs). Vendor will arrange for subcontractor as required for auto glass, body work and other specialty repairs.
Existing contracts such as the state contract for tires should be used.
Other highlights – Performance Motor Co. offers:
- either vehicle pick-up/drop-off or courtesy shuttle service
- advance scheduling to reduce wait time
Mileage reports – continue to forward quarterly mileage reports for all department-owned vehicles to transportation services.
Questions – direct questions about these contracts and all other matters related to vehicle acquisition/surplus (including trailers), tags and titles, on-campus fuel, fuel cards, and long-term vehicle leasing to:
University Fleet Manager Monty Marcengill at 656-2436 or mmonty@clemson.edu
Printing Services Outsourcing
The university has awarded two main contracts to cover most printing needs.
Stationery – letterhead, envelopes and business cards:
Ink 4 Inc. (formerly Powers Printing)
Randy Lang – rlang@powersprinting.com – 864-576-1109, or
Julie Tompkins – julie@powersprinting.com – 864-576-1109
Place orders via Web site – coming soon
Interim - fax orders to 864-576-7402
Pricing summary – available soon on procurement, printing services and campus services Web sites, followed by detailed pricing on vendor’s Web site currently under development
Delivery – seven business days or sooner
Photocopying and Digital Printing:
The Standard Register
Rusty Miller - rusty.miller@standardregister.com – 803-256-0004 x 222 or 866-584-6504
Place orders via Web site – coming soon
interim – contact Rusty Miller
Pricing summary – available soon on procurement, printing services and campus services Web sites, followed by detailed pricing on vendor’s Web site currently under development
Delivery – seven business days or sooner
“Preferred” Printing Vendors
Another contract to select “preferred” printing vendors is currently being evaluated. Once awarded, this contract will select preferred vendors who will be the only vendors allowed to bid on all other university print jobs. This will help reduce the number of vendors we use which will simply the ordering process and enable Clemson to secure better pricing.
Questions
– direct questions about these contracts and other
matters related to the transition from on- to off-campus printing
support to:
Director of Campus Services John Gilbert at 656-0170 or gilberj@clemson.edu