Vending Fund requests due May 9

April 18, 2008

Revenues from vending machines on campus make many special activities and projects possible, and May 9 is the deadline to submit requests for this year’s funding.

Every soda, juice, candy bar and pack of crackers purchased from a campus vending machine adds to the pool of money available. A portion of these revenues is allocated each year to fund activities not normally supported by departmental operating budgets.

All requests should be sent in memorandum form on departmental letterhead. They must include the appropriate signatures or be routed through e-mail to the appropriate individuals.

Send requests to Penevle Bowen at G-06 Sikes hall or via e-mail to pbg@clemson.edu.

Requests must be received no later than 4 p.m. on Friday, May 9.

Any department or recognized University organization may request funds for specific activities -- no blanket allocations are made and funds are not intended to supplement inadequate operating budgets. According to the "Budgets and Financial Planning Policies and Procedures Manual," "priority will be given to local activities that enhance the intellectual and cultural life of the community."

Requests should include itemized funding dollar amounts requested, along with complete explanations of the intended use of the funds. Those from academic departments should be coordinated with the appropriate dean's office, and those from student organizations should be channeled through Student Government. Single requests should be consolidated through your budget center.

The Vending Committee reviews requests and awards the funds during its meeting in June. Then letters will be sent out in July, indicating whether requests were approved or denied. Funds allocated in a fiscal year, generally must be spent during that fiscal year.

For further information, contact Penevle Bowen, budget coordinator in the budgets and financial planning, at 656-2423 or pgb@clemson.edu.