Staff Development Program

Constitution and Bylaws

Constitution and Bylaws of the
Clemson University Staff Development Program (SDP)
Committees
(Approved August, 2012)

Download a printable version of the Constitution and Bylaws

Mission Statement

The Mission of the Staff Development Program Steering Committee is to provide representative leadership, oversight, accountability, and guidance for the Staff Development Program of Clemson University.

Name

Section 1. The Clemson University Staff Development Program Steering Committee will be referred to as the SDP Steering Committee.

Purpose

Section 1. The purpose of the SDP Steering Committee is to provide guidance and continuity for the administration and execution of the Staff Development Program, ensuring that the program is administered in accordance with stated program goals and guiding principles. 

  1. The objective of the SDP Steering Committee is to ensure a successful outcome for the program, thus benefitting Clemson University, individual work areas, and participating staff.

Section 2. Employees nominated to serve on the SDP Steering Committee will exemplify high standards of behavior, performance, and dedication to Clemson University and should normally meet the following criteria:

  • Five years of continuous Clemson University service
  • In current position at least one year
  • Received at least a “Meets/Successful” on their last two EPMS reviews or faculty equivalent
  • Received no documented disciplinary actions through Human Resources within the previous two years of nomination or faculty equivalent

Section 3. The SDP Steering Committee will abide by all university policies and procedures.

Powers

Section 1. The SDP Steering Committee is responsible for requesting financial and other resource support for the SDP initiative from institutional leadership. The SDP Steering Committee also is responsible for verification of participant program completion leading to authorization of salary adjustments.

The SDP Steering Committee is responsible for advocating effectively the benefits of the SDP initiative with institutional leadership, and for providing compelling assessment data reflecting the value of the SDP initiative to Clemson University, individual work areas, and participating staff.

Amendments

Section 1. Amendments to this Constitution and By-laws must be made by a two-thirds vote of the entire SDP Steering Committee. If a member(s) of the SDP Steering Committee cannot attend the scheduled voting meeting, they may vote by proxy.

Section 2. Amendments must be presented to the committee in written form. The committee will be afforded ample time to review any proposed amendments. Every effort should be made to schedule meetings where discussion of motions will be held before a vote occurs. Every effort should be made to ensure a vote occurs on proposed amendment changes within 30 days of the motions being submitted in writing.

Review and Ratification

Section 1. The membership of the SDP Steering Committee will review and approve the Constitution and By-Laws on an annual basis. Any necessary amendments may be made at the time of review.  

Membership

Section 1. Composition of the SDP Steering Committee will include the Steering Committee Chair and representation from Clemson University’s staff constituency groups, including but not limited to two representatives from the Staff Senate, and one representative each from the Faculty Senate, Extension Senate, President’s Commission on the Status of Black Faculty and Staff, President’s Commission on the Status of Women. It also will include the Project Plan Coordinating Committee and Mentor/Coaching Resource Committee Chairs and one At-Large member. The Office of Human Resources, Office of Assessment, Staff Ombudsman and other relevant resources may serve as Ex Officio non-voting members of the Steering Committee.

  1. Constituency representation of respective constituency bodies will be the prerogative of the constituency body, with the expectation that nominees will be able to meet the time commitments of serving on the SDP Steering Committee and will have no conflicts in serving in such capacity. If any constituency group fails to appoint a nominee to serve on the SDP steering committee within four weeks of the expiration of an outgoing representative’s term of service or that representative’s resignation or removal from the Steering Committee, the Steering Committee may appoint a new representative from that constituency group.  
  2. Regular attendance at SDP Steering Committee meetings and active participation in the work generated from those meetings is expected by all committee members. Members who are unable or unwilling to maintain regular attendance and participation in the work of the Steering Committee may voluntarily resign or be asked to resign without prejudice by the Chair of the SDP Steering Committee. An involuntary removal will require an affirmative vote of two-thirds of the SDP Steering Committee members. In the event of a position vacancy, the Chair of the Steering Committee will consult with the leader of the constituency body affected within one week to determine a suitable replacement to serve the unexpired term. The Steering Committee will meet at least once each month, with additional meetings called as needed. If the Project Plan Coordinating Committee or Mentor/Coaching Resource Committee chairs should be unable to attend a meeting, they may designate a substitute to attend the Steering Committee meeting in their absence.

Officers

Section 1. The officers of the SDP Steering Committee will include a Chair, Vice-Chair, and Secretary/Recorder, to be elected as soon as practical after the Steering Committee is convened.

Structure and Operations

Section 1. The organizational structure of the SDP initiative will include the SDP Steering Committee, Project Plan Coordinating Committee, and Mentor/Coaching Resource Committee.

  1. A Chair-Elect may be selected by each of the Committees after the respective Committees have been convened. The Chair-Elect will take over as Chair after one year at which time a new Chair-Elect may be elected by the membership of each respective Committee.
  2. All committee members will have an equal vote. Voting will be conducted according to Robert’s Rules of Order. A quorum of any committee must be present to hold a vote. Any item will pass by a two-thirds vote of those present. Committee members absent for a vote may vote by proxy. SDP Steering Committee leadership positions will be elected by the SDP Steering Committee membership on an annual basis.
  3. SDP Steering Committee Membership, and the filling of vacancies/unexpired terms, will be determined by a two-thirds vote of the existing SDP Steering Committee members.
  4. After consultation with the SDP Steering Committee, non-voting advisors may be recruited by specific committee(s) to fill any short term expertise gap deemed significant by the Committee Chair(s).

Standing Committees

Section 1. The following will be considered core Standing Committees:

  1. Project Plan Coordinating Committee (Responsible for training, procedures, forms, program audits, computer-based reporting, and assessment).
  2. Mentor/Coaching Resource Committee (Responsible for coaching and mentoring the participants). The Mentor/ Coaching Resource Committee will mentor program participants in (but not limited to) the following peer groups:

Accounting and Administrative Staff
Agriculture and Extension Staff
Miscellaneous Administrative Staff
Safety and Student Services Staff
Technology and Media Staff
Trades Staff
Managers and Professional Staff

Peer Groups may be added or deleted each year according to need based upon the applicant pool.

Section 2. Employees nominated to serve on the Standing Committees will exemplify high standards of behavior, performance, and dedication to Clemson University and will meet the following criteria:

  • Five years of continuous Clemson University service
  • In current position at least one year
  • Received at least a “Meets/Successful” on their last two EPMS reviews or faculty equivalent
  • Received no documented disciplinary actions through Human Resources within the previous two years of nomination or faculty equivalent

Standing Committee size will be dictated by the number of participating staff. These committees will meet on a regular basis to guide SDP participants through the program, regularly monitor participant progress, and ensure that SDP program participant activities represent an appropriate challenge for their position within their organization. Once a participant has completed his or her activities, the Mentor/Coaching Resource Committee will conduct a peer review of the program participant’s portfolio and make a recommendation of successful completion or non-completion of prescribed goals and required contact hours to the SDP Steering Committee.

Steering Committee Member Participation in the SDP

It is prohibited for any Steering Committee member serving on the committee to apply to or participate in the Staff Development Program during his/her term of service. A Steering Committee member is eligible to apply and participate in the SDP only after the expiration of his/her term (expires June 30). A member of the Steering Committee who resigns prior to the end of the term of committee service will be eligible to apply during the spring application period following his/her originally scheduled end of term date.