Finance Division

Space Financing Policy

Clemson University space is assigned to a budget center, through the appropriate vice president, to carry out its stated mission "free of charge" with no proprietary allocation or claims implied by such assignment. A consideration in the assignment for use of a given space is the total University need, with all assignments intended to provide the most effective and efficient usage. The available space is assigned "free of charge" to all budget centers with the exception of auxiliaries and/or cost recovery units, and certain student groups, that are required to pay a rental fee. The following are the basic criteria that govern the policy:

  • If a budget center is forced to move as the result of an institutional decision, the institution will be responsible for any resulting capital costs up to the square footage of the vacated space as well as maintenance and moving costs. The University contribution will be limited to providing comparable space of equal square footage.
  • If a budget center chooses to move into its own space, the budget center will be responsible for the total cost associated with the move including capital, maintenance, and moving costs.
  • If funding is received by FM&O via the CHE formula to maintain leased space (utilities, custodians, etc.), then FM&O will reimburse the budget center its pro rata share of the funded amount. All leased space may be sublet to other budget centers or non-University users if not prohibited in the lease agreement.Assigned E&G space can be either space built or purchased by the University, or space built or purchased by a budget center.
  • Space built, purchased or leased by the University and funded "off the top" is assigned to a budget center for its use. The maintenance and upkeep of this space is generally covered in the CHE formula funding and the assigned budget center should incur no cost for its usage (i.e., ESE research building). Therefore, the assigned budget center may not charge other budget centers "rent" for the use of this space. It may, however, recover any ancillary cost incurred in making the space available, such as additional supplies and rental equipment.
  • Space built, purchased or leased by a budget center, at its discretion, with donated, block, or auxiliary funds is considered University assigned space (i.e., Architecture). Budget centers, including auxiliaries, may charge University lessees an amount to recover its capital investment, as well as, any ancillary costs. In accordance with the applicable bond resolution, after the debt service has been satisfied, University budget centers, including federal programs and auxiliary enterprises, may only be assessed ancillary costs such as supplies and equipment rental. Non-University users may be charged a rental fee. In the case of leased space, the budget center should try to negotiate maintenance services as a part of the base lease.
  • Auxiliaries may sublet its space to budget centers for an amount not to exceed its cost.