Finance Division

Accounting Services

DELEGATION OF RESPONSIBILITY AND AUTHORITY TO THE ADMINISTRATION
Last Update:  February 7, 1997

The Clemson University Board of Trustees recognizes the necessity for timely management decisions and has generally delegated authority to the Administration to act for Clemson University concerning a variety of legal, financial, personnel, and facilities issues. Included in the delegation of authority is the assignment of the responsibility and accountability to make knowledgeable and prudent business decisions in the best interest of Clemson University. The following action will supersede all previous authorizations:

Board of Trustee Authority Retained

Notwithstanding any other policy, rule or regulation specifically or generally delegating authority from the Board of Trustees to the Administration, the Board of Trustees retains the following authority;

  • to decide upon the purchase, sale, trade and/or transfer of real estate;
  • to grant easements and rights-of-ways;
  • to approve leases/licenses of real estate from Clemson University to third parties except those leases pertaining to student/employee housing areas; student/employee parking areas; stadium box seats and other stadium or coliseum seats; lecture halls, theaters, athletic areas, recreation areas and any other area for a period of less than seven days;
  • to approve leases/licenses of real estate from third parties to Clemson University that require approval by the South Carolina Budget and Control Board's Division of General Services;
  • to adopt bond resolutions and issue bonds;
  • to approve each construction contract award amounting to $250,000 or more, change orders in excess of $250,000 or 10% of project budget for projects exceeding $1,250,000, change orders exceeding 20% of project budget for projects exceeding $250,000 but less than $1,250,000, or change orders which increase small project budgets to $250,000 or more;
  • to establish academic and student room and board fees which include: matriculation fees, full-time student, part-time student, graduate, graduate assistant and off-campus academic fees, tuition fees, laboratory fees, residence hall fees, and meal plan fees.
  • to approve the annual budgets for the University.  

Delegation of Authority and Direction to the Administration

Assignment of Authority

To provide for continuity and essential flexibility in operations, the Board of Trustees reaffirms the delegation of necessary authority to the President to act in all matters. The President may delegate authority to various Administration officials to act on assigned fiscal, contractual, and other business matters. This delegation of authority to the administrative and academic officers will be clearly defined in a signature policy recommended by the Administrative Council and approved by the President.

Specific Delegations

In addition to the statement of delegation above, some external agencies or corporations require specific delegations of authority for certain activities. The Board of Trustees reaffirms the delegation of necessary authority to officials of the Administration to perform the following activities.

  • The Vice President for Advancement is authorized to convert, transfer, assign, or otherwise dispose of securities of Clemson University and of the Board of Trustees of Clemson University whether said securities were received by the University by gift, purchase, or otherwise.
  • The Vice President for Academic Affair and Provost is authorized to serve as the President's designated alternate signatory in the President's absence. When a document requires the signature of both the President and the Vice President for Academic Affairs and Provost, the Executive Secretary to the Board of Trustees is authorized to serve as the President's designated alternate signatory in the President's absence.
  • The Chief Business Officer is authorized to execute, in the name of Clemson University, contracts and other instruments in writing pertaining to matters covered by this Resolution or by action of the Board, except contracts or other instruments pertaining to those real estate transactions that require action by the Board as stated above, which authority is reserved to the Chairman of the Board of Trustees.
  • The Chief Business Officer is authorized to open accounts in the name of and for the benefit of Clemson University at banking or other financial institutions as might be necessary to efficiently and effectively conduct the business and financial matters of the University.

The Executive Secretary of the Board is authorized to execute documents on behalf of the Board.