Finance Division

Accounting Services

EXPENDITURES - SPONSORED PROGRAMS
Effective:   February 20, 2003
Related Policy

The Principal Investigator (PI) is designated to authorize or approve all expenditures for the sponsored program project activities.  A designee should be identified on the Clemson University Sponsored Programs Internal Processing Form or an attached memorandum as part of the preaward process.  Any further changes in delegation of authorization /approval should be retained on record in the official grant documentation file of the grants coordinator.   

Delegation of authorization/approval is allowed in the following circumstances:

  • When the PI is not available (all day meeting, conference, out of town, etc.) there is a situation requiring authorization or approval of sponsored program expenditure(s)today, the Department Chair of the PI is authorized to sign or approve the expenditure. 
  • In the event that neither the PI nor the Department Chair is available and there is a situation requiring authorization or approval of sponsored program expenditure(s)/activity today, the PI will have a designee with sufficient technical expertise of the project authorized to sign or approve.  Such delegation will be in writing and on file before expenditures will be allowed.
  • If sponsored project activities are in multiple departments, the PI can budget funds in the appropriate department and designate signature responsibility to a co-investigator in that department.  This delegation will be in writing and on file before expenditures will be allowed.  When the delegated co-investigator is not available (all day meeting, conference, out of town, etc.) and there is a situation requiring authorization or approval of sponsored program expenditure(s) today, the Department Chair of the co-investigator is authorized to sign or approve the expenditure.