Finance Division

How To Buy / Pay

The following table summarizes purchasing methods for various routine purchases at Clemson.  This matrix applies for all State and Grant Funds (Funds 10-23); for other Fund sources, please review the Disbursement Grid.  When purchasing with other Fund sources, Direct Payment Vouchers are the preferred method, followed by personal reimbursement when absolutely necessary.


In the table below, when both buyWays PO and P-card are indicated, refer to this Decision Tree to decide specifically which method should be used in a particular instance.

To login to buyWays click here.

A - B - C - D - E - F - G - H - I - J - K - L - M - N - O - P - Q - R - S - T - U - V - W - X - Y - Z

Type of Goods or Services - A

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Academic Speakers  
Accreditation fees and Academic Testing Services
Advertisements (newspapers, magazines, journals, radio, tv, etc.)
Airline Tickets
Architects & Engineers
Audio - Visual   

Type of Goods or Services - B

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Books  
Break Room Appliances for Faculty & Staff
Building Maintenance - Campus Buildings Contact Facilities
Bus, Charter Services
Business Cards / Stationery  

Type of Goods or Services - C

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Car Rental (click for details)    
Carpet / Flooring      
Clemson University Student Organizations    
Coffee Service for Campus Offices (if primarily for outsider use)  
Construction Services & Building Alterations  
Consulting Services
Copiers & Multi-Functional Devices (click here for details)
Copyrights/Royalties  
Conference/Meeting Registration
Conference Facilities     

Type of Goods or Services - D

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Damage Payments      

Type of Goods or Services - E

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Employee Search Services    
EMS Refunds  
Entertainment (Speakers, lecturers, musicians, performing artists)    
Equipment (Non-Inventorial)    
Equipment (Inventorial)      
Equipment Maintenance & Repair    
Equipment Rental  
External Auditors Contact Office of Internal Audit

Type of Goods or Services - F

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Fellowships      
Furniture     

Type of Goods or Services - G

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Gases    
Goods & Supplies, Basic Purchases    

Type of Goods or Services - H

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Hardware - Computer    
Hazardous Materials    
Honoraria      

Type of Goods or Services - I

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Independent Contractors  
Insurance  Contact Clemson University Risk Management
Internal Payments to other Clemson entities (Bursar, Madren Center, etc…)      

Type of Goods or Services - J

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Janitorial Supplies    
Juror Payments      

Type of Goods or Services - L

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Laboratory Supplies and Equipment
(for buyWays punch-out and hosted catalog suppliers)
   
Laboratory Supplies and Equipment    
Legal Services Contact Clemson University General Counsel
Library Materials    
Licenses & Fees for Computer Programs    
Lodging: Student Travel    
Lodging: Visiting Speakers (room only)      

Type of Goods or Services - M

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Meals - official guests, visitors, students, or job candidates, per state limits      
Medical Services (when the service is purchased from a licensed hospital or an individual)    
Medical Services (temp service provider or independent lab testing)    
Medical Supplies    
Memberships of Employees to Organizations if Benefits the Univ and Univ Membership is Unavailable  
Moving Expenses      

Type of Goods or Services - O

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Office Supplies    

Type of Goods or Services - P

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Paper      
Performances, Performers, Artists (Speakers, lecturers, musicians, performing artists)    
Personal/Professional Services    
Pest Control    
Plant Industry - Refunds to Individuals      
Plaques, certificates of achievements, similar recognition events - Employees (<$50)  
Postage      
Printing Services (click for details)  
Promotional Items (click for details)  

Type of Goods or Services - R

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Referees / Officials        
Registration Fees  
Reimbursement to Employee    
Rental or Lease of Personal or Real Property      
Repairs - Equipment    
Research Study Participants    

Type of Goods or Services - S

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Security Services including Security Guards & Alarms      
Service Charges for Past Due Invoices    
Shipping -FedEx - UPS - Express      
Software    
SC State Treasurer      
Sponsored Programs Sub-Contracts      
Stationery / Business Cards     
Storage Unit    
Subscriptions    

Type of Goods or Services - T

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Telephone
Temporary Staff     
Train Ticket    
Training & Course Tuition  
Travel - Employee - Reimbursement only except for airfare      
Travel - Student - Reimbursement      
Travel - Student - Pay Vendors Directly    

Type of Goods or Services - U

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Utilities  

Type of Goods or Services - V

Vendor Registration Required
Check Fee Applies Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Vehicles