Finance Division

How To Buy / Pay

The following table summarizes purchasing methods for various routine purchases at Clemson.  This matrix applies for all State and Grant Funds (Funds 10-23); for other Fund sources, please review the Disbursement Grid.  When purchasing with other Fund sources, Direct Payment Vouchers are the preferred method, followed by personal reimbursement when absolutely necessary.


In the table below, when both buyWays PO and P-card are indicated, refer to this Decision Tree to decide specifically which method should be used in a particular instance.

To login to buyWays click here.

A - B - C - D - E - F - G - H - I - J - K - L - M - N - O - P - Q - R - S - T - U - V - W - X - Y - Z

Type of Goods or Services - A

Click on Good/Service for more details

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Academic Speakers  
Advertisements (newspapers, magazines, journals, radio, tv, etc.)
Airline Tickets
Architects & Engineers
Audio - Visual   

Type of Goods or Services - B

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Books  
Break Room Supplies / Meeting Supplies
Building Maintenance - Campus Buildings Contact Facilities
Bus, Charter Services
Business Cards / Stationery

Type of Goods or Services - C

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Car Rental    
Carpet / Flooring      
Cell Phones    
Clemson University Student Organizations    
Construction Services & Building Alterations  
Consulting Services
Copiers & Multi-Functional Devices
Conference/Meeting Registration
Conference Facilities    

Type of Goods or Services - D

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Damage Payments    

Type of Goods or Services - E

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Employee Search Services    
Entertainment (Speakers, lecturers, musicians, performing artists)    
Environmental Remediation Services    
Equipment    
Equipment Maintenance & Repair    
Equipment Rental  
External Auditors Contact Office of Internal Audit

Type of Goods or Services - F

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Furniture     

Type of Goods or Services - G

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Gases    

Type of Goods or Services - H

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Hardware - Computer    
Honoraria      

Type of Goods or Services - I

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Incentive Cards    

Independent Contractors

 
Insurance  Contact Clemson University Risk Management

Type of Goods or Services - J

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Janitorial Services      
Janitorial Supplies    

Type of Goods or Services - L

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Laboratory Supplies and Equipment    
Legal Services Contact Clemson University General Counsel
Licenses & Fees for Computer Software    
Lodging: Student Travel    
Lodging: Employee Travel      

Type of Goods or Services - M

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Meals - official guests, visitors, students, or job candidates, per state limits      
Medical Services (when the service is purchased from a licensed hospital or an individual)    
Medical Services (temp service provider or independent lab testing)    
Medical/Pharmaceutical Supplies    
Memberships of Employees to Organizations if Benefits the Univ and Univ Membership is Unavailable  
Moving Expenses      

Type of Goods or Services - O

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Office Supplies    

Type of Goods or Services - P

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Paint, Labor and Supplies    
Paper      
Performances, Performers, Artists (Speakers, lecturers, musicians, performing artists)    
Pest Control    
Plaques, certificates of achievements, similar recognition events - Employees (<$50)  
Postage      
Printing Services   
Promotional Items  

Type of Goods or Services - R

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Registration Fees  
Rental or Lease of Personal or Real Property      
Repairs - Equipment    

Type of Goods or Services - S

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Security Services including Security Guards & Alarms      
Service Charges for Past Due Invoices    
Shipping -FedEx - UPS - Express      
Software    
Stationery / Business Cards     
Storage Unit    
Subscriptions    

Type of Goods or Services - T

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Telephone
Temporary Staff     
Train Ticket    
Training & Course Tuition  
Travel - Employee      
Travel - Student      

Type of Goods or Services - U

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Utilities  

Type of Goods or Services - V

Exempt from Net 30 Payment Terms buyWays PO P-card Direct Pay via buyWays Reimbursement
Vehicles