Finance Division

Disbursements

TYPES OF FUNDS

Clemson University receives funds from many and various sources. Funds noted in items 1-7 below are subject to disclosure under the Freedom of Information Act. Following are brief descriptions of the different funds.

  1. State Appropriated Funds - State funds are governed by the State Procurement Code, State Appropriations Act, and written and verbal guidelines prescribed by the State Comptroller's Office. Generally the relative fund codes are 10, 13, 15, and 17.
  2. Federal Funds - Unless federal laws or grantee restrictions direct otherwise, federal funds are governed by the same state regulations as state appropriated funds. Generally the relative fund codes are 11 and 17.
  3. Donations and Contributions to Clemson University - Donations or contributions shall be used to fulfill the purposes and conditions of the said donations or contributions. These expenditures are subject to the same limitations and provisions of law applicable to the expenditure of appropriated funds. Generally the relative fund codes are 19, 21- 23 and 30-35.
  4. Sponsored Program Funds – These funds shall be used to fulfill the purposes and conditions as prescribed by the sponsoring agency. The relative fund code is 20.
  5. Scholarships, Fellowships, Student Loans - These funds shall be used to fulfill the purposes and conditions of the awarding parties restrictions. Generally the relative fund codes are 21, 22 and 29.
  6. Agency Funds - These are funds considered disbursed on behalf of another entity, not an "expenditure of funds" by Clemson University . The funds must meet any restrictions of the agency. An example is the study abroad program where funds from students are deposited for an interim period and then remitted to the travel agency. The relative fund code is 49.
  7. Self-generated Funds - These are revenues and income collected from primarily external sources, other than fees received as regular term tuition, matriculation and registration. The primary guideline over the expenditure of these funds is that they must be expended to fulfill the purpose for which such fees or income were levied. In other words, it must be program-related. Generally the relative funds codes are 12, 14 and 16.
    1. Funds derived totally from athletic or other student contests, from activities of student organizations or from the operation of canteens or bookstore may be retained by the University and expended following policies established by the Board of Trustees. The relative fund code is 16.
  8. Funds Disbursed by Clemson University Foundation - These funds are made available to allow a means of paying those reasonable and necessary expenditures that must be made in the normal course of official University business, but which are not allowed by State rules and regulations. Efforts should be made to charge expenditures to state funds when allowable by state law and conserve these funds. Funds disbursed by a related organization, such as the CU Foundation, receiving public funds may be subject to the Freedom of Information Act. The relative fund codes are 50 – 72 .  Any voucher entered in CUBS requires additional approval as stated in CUF Policy.