Approximately 1,850 graduate students hold Clemson University appointments.
Clemson University, as a member of the Council of Graduate Schools, subscribes to the following policy inherent in the resolution adopted by the Council regarding graduate appointments.
In every case in which an appointment for the next academic year is offered to students currently enrolled in or accepted to graduate programs, the student, if acceptance is indicated before April 15, will have complete freedom through April 15 to submit, in writing, a resignation of the appointment in order to accept one elsewhere. However, an acceptance given or left in force after April 15 commits the student not to accept another appointment (at Clemson or elsewhere) without first obtaining a written release from the first party to whom a commitment has been made. Similarly, an offer made after April 15 is conditional on presentation by the student of the written release from any previously accepted offer.
To be eligible for any graduate appointment, a graduate student must satisfy the appropriate minimum enrollment requirement described in each section below and the Enrollment Limit requirements. The University reserves the right to withdraw the appointment at any time because of failure to meet these requirements. Graduate students also should understand that an appointment may be withdrawn at any time for failure to maintain a satisfactory academic status including grades (See "Academic Probation: Graduate Assistantships and Fellowships"), special examinations and research efforts.
The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) requires that all Graduate Teachers of Record (GTR) have "earned at least 18 graduate semester hours in their teaching discipline, be under the direct supervision of a faculty member experienced in the teaching discipline, receive regular in-service training and be evaluated regularly" (Section 4.8.4 of the SACSCOC Criteria for Accreditation).
The department chair has the responsibility for determining that the 18-hour requirement is met either through course work or with a memo containing documentation that the graduate assistant meets the requirement as an exception. Graduate School staff will check the GS2 form and/or memo and certify that the 18-hour requirement has been met.
Assistantships are available in academic departments involving primarily instruction, research or extension and in nonacademic departments involving primarily administration. Application forms may be obtained from department chairs and should be completed and filed as early as possible in the academic year before the student enrolls. Selection of assistantship recipients as well as notification of the appointment, its duration and the stipend are the responsibilities of the employing departments. All graduate assistants are granted partial remission of academic and other fees and enjoy certain other benefits provided for University staff personnel.
Part-time employment on the program staff of the residence halls is available to qualified graduate students. Preference is given to those who have had a successful undergraduate experience as a residence hall assistant. In general, 20 hours of service per week are required, and compensation for such employment amounts to a room or apartment, partial remission of academic and other fees, and approximately $1,000 per semester. Graduate resident assistants are subject to an Enrollment Limitation, and the required minimum enrollment is coincident with that of Departmental Graduate Assistants. Interested applicants should apply directly to the Housing Office. A personal interview is required prior to final selection.
All appointments for assistantships (teaching, research, laboratory, administrative and grader) must be electronically entered on the Fellowship/Assistantship Report. All Graduate Administrative and Graduate Extension Assistantships (new and continuing) must be approved by the Graduate School before they are offered to the students. Work assignments for students should be as specific as possible and should be developed to reflect the relationship to the student's academic program. The work to be performed must also be above the paraprofessional level.
Administrative units hiring graduate administrative assistants will need to form a partnership with an academic department or departments. Two signatures will be required: (1) the employing supervisor and (2) the student's academic adviser. The department shall provide a brief description of the expectations of the employer, the anticipated beginning and ending dates, stipend amount, average hours of service per week, work schedule (where appropriate) and the conditions for reappointment, if any. In addition, the assistant must be apprised of the financial penalties that may be incurred regarding Academic Fees should the assistantship start after the beginning or be terminated before the end of the semester or sessions. The Graduate Assistantship Tuition Remission Form (GS2000) must be submitted on all (new and continuing) appointments.
The immediate supervisor should first discuss the problem with the student and try to resolve the problem. A record of this conversation is placed in the student's departmental file. If the performance of the student remains unsatisfactory, a signed written warning from the department chair is sent to the student by certified or registered US mail detailing the nature of the problem. The graduate dean shall be notified. If the performance of the student remains unsatisfactory, the department chair gives the student a written notice of termination. At least two weeks should elapse between the written warning and the notice of termination. The graduate dean shall be notified. The student has the right to file a grievance with the Graduate Student Academic Grievance Committee.
Financial assistance is available to Clemson's international graduate students through instructional and research assistantships. Assistantships are awarded by individual academic departments, and students should contact their departments directly regarding the availability of assistantships. The department will notify the student if and when an assistantship is awarded. Applicants who hope to receive instructional assistantships must submit satisfactory scores on the Test of English as a Foreign Language (TOEFL) or IELTS.
Special employment regulations for international students are determined by the Immigration and Naturalization Service (INS). Off-campus employment generally is unavailable to international students during the first academic year and should not be considered as a means of support. Students with F-1 visas may apply to the INS for limited off-campus work authorization after their first year of study. Nonacademic employment opportunities are available on campus on a first-come basis. Applications are made directly to the hiring source upon arrival on campus. No special authorization, beyond a valid I-20, is required. Further information is available in the International Services Office (OIA), E307 Martin Hall, telephone +1 864 656 3614, e-mail firstname.lastname@example.org.
Employment on an hourly basis for a portion of a semester or session is possible in some departments. The maximum credit load is the same as that for graduate assistants found under "Enrollment Limits." Enrolled graduate students (exclusive of full-time University employees) may not be employed by the University for more than 28 hours per week (graduate appointments and hourly employment combined), and no portion of the hourly employment shall be used to qualify students for benefits afforded those on graduate assistantship appointments.