Before any records are destroyed you should be sure to follow the records retention guidelines as outlined in the Clemson University Business Manual. For us to maintain proper documentation of destroyed records please follow the procedures below:
Complete a Records Transfer Form with inclusive dates and series titles so we can identify what records you want destroyed. Be sure to use the current Transfer Form. Put in the "notes" section that you are Requesting approval to destroy the listed records. Look at a Sample Transfer Sheet.
Upon receipt and review of your form, a disposition authorization form will be created by the Records Center staff. You will be emailed a copy of the form with instructions to sign it and attach it to your transfer form. At that time you may destroy your records. The Records Center does not destroy records. Our office provides the authorization for the destruction of records that have met their legal retention schedule.
We encourage you to use the recycling bins for records that have no confidential information. We encourage you to use the padlocked recycling bins for records that have confidential information. To learn more about secure document destruction and shredding services, please see Recycling Services “How to Recycle”, or contact Recycling Manager, Dave VanDeventer at 656-4219.
For more information, send an e-mail to the Records Center Staff.