Procurement Services Information
CBOG August 14, 2008
This update is posted at: www.clemson.edu/procurement under the Announcements section on right hand side of screen. Printer Friendly Version
Old Information:
- Enterprise Rent-A-Car Contract Update: Reservation Link, FAQ, and Direct Billing form are all online at: http://www.clemson.edu/procurement/contracts/enterprise.html
- Standard Register Update: The Standard Register, is the “print on demand” provider. They handle all your photocopying and digital printing needs. Information on how to place orders with them is available at:
http://www.clemson.edu/procurement/contracts/standardregister.html
New Information:
buyWays:
Training: Overview training will continue daily thru the end of August, then offered twice a week in September. We will also be adding Requisitioner training classes in September for those with accounting responsibilities. All buyWays project information and on-line training will be in the live buyWays environment – from Procurement’s home page, click the Clemson buyWays logo.
Roll Out: Go live dates are post at http://www.clemson.edu/procurement/buyways/golive.html. These are dates that each area will have access to use the system. Prior to these dates it is departmental responsibility to attend training and to submit Purchase Delegation Forms to Procurement to ensure their departments are set up properly. While these dates are not mandatory required dates to use buyWays, the date is coming quickly when PeopleSoft will no longer be used for requisitioning!
Reconciling in buyWays: Nothing has changed as far as BSR and reconciliation requirements for buyWays transactions. While buyWays promotes a “paperless” process (i.e. all information can be scanned or saved in buyWays with each requisition), it does not eliminate the need to reconcile as you always have done. Information for reconciling buyWays purchases can be easily pulled up and found in the buyWays system instead of a file cabinet, but no requirements have changed for the BSR. We are looking at possible changes in the future for reconciling buyWays transactions, but no procedures have been finalized.
Student Travel: Student Travel, from a “procurement” standpoint, now follows the same rules as employee travel. Bidding limits do not apply UNLESS there is a package deal where a group trip is being coordinated through a travel agent or equivalent to book air, hotels, transportation, etc…; in that case it would need to be handled as a bid if >$2,500. Student travel DOES differ from employee travel in how it is paid for. Student travel can be paid fully on a P-card if appropriate. This will eliminate the need for travel advances or reimbursements to students. Please visit the following link for additional information on student travel: http://www.clemson.edu/procurement/student_travel.htm
Printing Services Contracts Updates: There will be a link out within the next week outlining the various printing contracts, what they cover, and how to use them. It will be posted through Inside Clemson and sent to Business Officers as well.
State Paper Contract: The new state contract for paper has been awarded. OfficeMax can now deliver paper by the carton to your desktop under this contract. In the past, OfficeMax offered SPLOX and alternate paper as a way around the State contract, but with the new contract, they can meet all your desktop delivered paper needs! XPEDX and Mac Papers are both on for bulk delivery and specialty paper needs. Visit the state contract for more specifics.