For each individual with a CLEAR report to be certified, an initial notification will be sent to their Clemson University e-mail account. In addition, all PI's and grants coordinators will be notified that reports are available. In some cases, e-mail messages will be returned because a graduate student or faculty/staff member is no longer employed at the University. For graduate students, Grants and Contracts Administration (Grants and Contracts Administration) will forward the CLEAR report notification to the principal investigator associated with the related project or projects for certification. For faculty/staff members, Grants and Contracts Administration will forward the CLEAR report notification to the appropriate department head for certification.
Fifteen days after the initial notification, an e-mail reminder will be sent to individuals who have not yet certified their CLEAR report. In addition, principal investigators, grants coordinators and department chairs will receive a listing (via e-mail) of employees who have not certified their reports. After 30 days, employees will be sent another e-mail reminder and PIs, department chairs and deans will be asked to assist in ensuring that reports are certified. If after 45 days from the initial notification the CLEAR report has not been certified, spending authority for the sponsored project(s) indicated on the delinquent CLEAR report will be suspended. The spending authority will not be reinstated until the CLEAR report has been certified.
In completing the above time-and-effort certification process, if the actual certified time and effort to a grant or contract account varies by more than five percentage points from the percent of total salary charged to the grant or contract, the employee must note the correction on the CLEAR report. Grants and Contracts Administration will monitor report submissions and contact the appropriate personnel in the college business office to ensure that the appropriate payroll corrections are processed.
Please see our "C.L.E.A.R.
" section for more detailed information.