Main Campus Special Events Review Board

Overview

The Main Campus Special Events Review Board (SERB) serves as the initial review for meetings and events that will include 250 or more participants. Refer to the Clemson University Health & Safety Directives for Meetings & Events.


The Board is made up of representatives from key University areas as follows:


  • Campus Reservations & Events
  • Clemson University Fire Department
  • Clemson University Police Department
  • Emergency Management
  • University Medical Consultant
  • University Facilities

When deemed necessary, additional area experts may be consulted in order to make fully informed decisions.

Process & Timeframe

  1. A University unit, department, affiliated or non-affiliated entity or registered student organization planning to host a meeting or event at an owned, leased or managed property of Clemson University that will include 250 or more participants must complete and submit a Special Event Request Form. Please submit to reserve@clemson.edu
  2. Generally, it is recommended that a request is submitted at least one month prior to the desired event date. Please be aware of any additional steps, deadlines and/or processes that may be required and plan accordingly (ie: additional permitting, certification, approval, etc.).
  3. A detailed description of the proposed meeting or event as well as a fully developed safety plan is required which must include:
    • why the event should take place in person
    • explanation of informing participants of safety expectations and the role
    • plan for counting attendees and following occupancy requirements
    • plan for enforcing expectations
    • inclement weather plan (for outside events)
  4. An initial response will be received within 1 week of the submission of the request. This communication may include a request for additional information or schedule a time to meet with the Main Campus SERB.

To start the process, please email your answers to the questions listed above to reserve@clemson.edu


Please feel free to reach out with any questions.