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Department Internships

PROCEDURE: Must be completed for all students hired as interns, even if they were previously Graduate Assistants*. In some rare instances, students may complete projects and/or work in a professor’s lab for internship credits.

1. The faculty member provides the student with an official offer letter. This should be on departmental letterhead and must contain a job description, internship duration details, compensation status (paid or unpaid), and number of hours to be worked each week. For paid internships, the letter must include salary information and the proper account number. The duration of the internship, hours to be worked, and account information will be used to put the student on payroll. This information must be specific and accurate.

2. The student will present the offer to his/her advisor for approval. The advisor must show his/her approval by signing off on the offer letter.

3. The advisor will submit the offer letter to the GRC for secondary approval.

4. The GRC will notify the staff internship coordinator whether the offer is approved or disapproved.

5. The staff internship coordinator will let the student and his/her advisor and hiring professor (if not the advisor) know if the offer is approved.

6. If the internship is paid, the hiring professor will submit a copy of the offer letter to payroll staff (Kim Phillips) for onboarding. Any additional onboarding paperwork will come from Kim.

7. The student will then register for AuE 890 according to the following guidelines.

  • Students who are registering for three credits for the spring/fall and three credits for summer should register for section 100.
  • Students who need to register for additional credits for financial aid should register for sections 100 and 101.
  • Students who need to register for additional credits for fellowship or assistantship eligibility* should register for sections 100, 101, and 102.

8. Students working on internal internships must submit the same reports required of students working on industrial internships.

Report content requirements: Two pages describing the nature of the work being performed, what skills (engineering or other) the student has utilized to perform their tasks, and what skills they should acquire in the future to improve their performance.

Report format requirements: The two-page report should be submitted as a PDF and should use the following naming convention "Internship_Report_year_term_lastname.pdf."

Report deadlines: Reports are required for every semester that the student is enrolled during their internship. The report due dates apply to each semester.

  • Spring semester: Report by April 30th
  • Fall semester: Report by November 30th
  • Long summer semester: Report by July 30th

Submission instructions: Upload the document into your internship course in Canvas using the report format requirements above. Instructions on submitting assignments are available on Canvas.

9. The student will submit student and employer evaluations by the last day of class during the semester when the internship is completed. Students will use the online form to complete their evaluation of the experience The student's supervisor must evaluate his/her performance using the online form.

INTERNATIONAL: International students must submit a completed IS-130, CPT Authorization Form, to the International Office.  The IS-130 form can be submitted via e-mail to

*Graduate Assistants: Students using an assistantship to meet their internship requirements must adhere to the rules for assistantships. Per the Graduate School, all students on assistantship must be enrolled full-time. A minimum enrollment in nine credit hours is required for an appointment as a graduate assistant during the academic year.  Minimum enrollment in summer sessions is six credit hours for a long summer.