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Departmental Forms

Departmental Travel Request Form

  Departmental Travel Request Form

Used by faculty and staff to request approval for overnight travel

Completed and approved form should be turned in to Denise Lennox prior to travel.

Guidelines:

  1. Domestic out-of-state travel paid from sponsored program awards is justifiable provided the travel was specifically included in the awarded budget.  Any out-of-state travel not anticipated in the award will require sponsor approval.
  2. Travelers are expected to exercise prudent judgment when making travel arrangements and expenditures.  As a steward of State and Federal funds and private grant funds, each employee should use the following guidance when traveling:
    • Excess costs, circuitous routes, delays or luxury accommodations unnecessary or unjustified in the performance of an university duties are not considered exercising prudence.  Travel by commercial airlines should be in coach or tourist class.
    • Automobile transportation may be used when common carrier transportation cannot be arranged satisfactorily, or to reduce expenses when two or more University employees are traveling together.  Transportation to or from points of arrival and departure should be by the most economical method.

Student Travel Request Form

  Student Travel Request Form

Used by students to request approval for overnight travel

Completed and approved form should be turned in to Denise Lennox prior to travel.

Guidelines:

  1. Domestic out-of-state travel paid from sponsored program awards is justifiable provided the travel was specifically included in the awarded budget.  Any out-of-state travel not anticipated in the award will require sponsor approval.
  2. Travelers are expected to exercise prudent judgment when making travel arrangements and expenditures.  As a steward of State and Federal funds and private grant funds, each student should use the following guidance when traveling:
    • Excess costs, circuitous routes, delays or luxury accommodations unnecessary or unjustified in the performance of an university duties are not considered exercising prudence.  Travel by commercial airlines should be in coach or tourist class.
    • Automobile transportation may be used when common carrier transportation cannot be arranged satisfactorily, or to reduce expenses when two or more University students are traveling together.  Transportation to or from points of arrival and departure should be by the most economical method.

Enterprise Rental Form

Enterprise Rental Form

Used by faculty, staff, and students.

Form is to be completed and turned in to Lisa Link prior to travel.

It is our fiduciary responsibility to determine the most frugal method of business related transportation and Clemson’s Mileage Calculator can help determine this.

MORE INFORMATION

Please visit Clemson Procurement’s Car Rental page »

Foreign Travel Reimbursement Form

Foreign Travel Request Form

IE Faculty/Staff Reimbursement Form

IE Faculty/Staff Reimbursement Form

Used by faculty and staff only.

Completed form should be turned in to Lisa Link no later than 5 business days from purchase.

Form should only be used for business meals and in rare occasions for supplies or other reimbursements.  If supply purchases needs to be made, they should be purchased through BuyWays or using the departmental P-Card.

 

IE Mover Expense Form

IE Mover Expense Form

Used by faculty only.

Completed form should be turned in to Lisa Link with all receipts attached no later than 15 business days after move.

Form should only be used for relocation expenses. All expenses should have an original paid receipt except for mileage, meals, and the occasional expense less than $5; such as tolls.

 

IE P-Card Verification Form

P-Card Purchase Verification Form

Used by faculty, staff, and students.

Completed form should be turned in to Lisa Link with all receipts attached no later than 5 business days after purchase.

Form must be completed and signed prior to purchases.

Department Chair signature required for purchases covered by the department; all others require PI signature.

 

IE Student Reimbursement Form

IE Student Reimbursement Form

Used by students. Must be filled out using Adobe Acrobat Reader or Pro ( https://get.adobe.com/reader/)

Completed form should be turned in to Lisa Link no later than 5 business days from purchase or return with attached receipts.

This form is used primarily for IE 4670 supplies and mileage.

 

In-State Travel Reimbursement Form

Out of State Travel Reimbursement Form

Undergraduate Certificate Plan of Study: Sales Engineering

Undergraduate Certificate Plan of Study: Sales Engineering

Used by students for inclusion of certification on academic transcripts.

Completed forms should be emailed to your academic advisor listed in iRoar to obtain final signatures prior to the start of your final undergrad semester.

Undergraduate Certificate Plan of Study: SixSigma

Undergraduate Certificate Plan of Study: SixSigma

Used by students for inclusion of certification on academic transcripts.

Completed forms should be emailed to your academic advisor listed in iRoar to obtain final signatures prior to the start of your final undergrad semester.

Visitor/Guest Reimbursement Form

Visitor/Guest Reimbursement Form

Used by visitors and guests that are not employees of Clemson University.

Anyone requesting reimbursement must first complete and submit the Visitor/Guest Travel Reimbursement Registration Procurement Registration Form prior to requesting reimbursement.

Completed form should be turned in to Lisa Link.

Visitor/Guest Travel Reimbursement Procurement Registration Form

Visitor/Guest Travel Reimbursement Procurement Registration Form

Used by visitors and guests that are not employees of Clemson University.

Completed form should be turned in to your point of contact.