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Departmental Forms

2019 Time Sheets

2019 Time Sheet

Used by hourly employees and student employees.

Submit completed form to Claire Hood on time sheet due dates outlined on the IE department calendar.

Complete the following:

  • Department Number (0920)
  • Full Name
  • Employee ID (can be found on the back of your CUID card or on your check stub)
  • Time in and out (in exact minutes)
  • Signature
  • Supervisor signature

Departmental Travel Request Form

  Departmental Travel Request Form

Used by faculty, staff, and students to request approval for overnight travel

Completed and approved form should be turned in to Claire Hood prior to travel.

Guidelines:

  1. Domestic out-of-state travel paid from sponsored program awards is justifiable provided the travel was specifically included in the awarded budget.  Any out-of-state travel not anticipated in the award will require sponsor approval.
  2. Travelers are expected to exercise prudent judgment when making travel arrangements and expenditures.  As a steward of State and Federal funds and private grant funds, each employee should use the following guidance when traveling:
    • Excess costs, circuitous routes, delays or luxury accommodations unnecessary or unjustified in the performance of an university duties are not considered exercising prudence.  Travel by commercial airlines should be in coach or tourist class.
    • Automobile transportation may be used when common carrier transportation cannot be arranged satisfactorily, or to reduce expenses when two or more University employees are traveling together.  Transportation to or from points of arrival and departure should be by the most economical method.

Enterprise Rental Form

Enterprise Rental Form

Used by faculty, staff, and students.

Form is to be completed and turned in to Claire Hood prior to travel.

It is our fiduciary responsibility to determine the most frugal method of business related transportation and Clemson’s Mileage Calculator can help determine this.

MORE INFORMATION

Please visit Clemson Procurement’s Car Rental page »

Foreign Travel Reimbursement Form

Foreign Travel Reimbursement Form

Used by faculty, staff, and students for prior approved overnight travel outside of the United States and Canada.

All travel reimbursements require prior approval via the Departmental Travel Request Form.

All expenses should have an original paid receipt except for mileage, meals and the occasional expense that is less than $5; such as tolls.

Completed form should be turned in to Claire Hood no later than 30 days from date of travel.

Foreign Travel Request Form

Foreign Travel Request Form

Used by faculty, staff, and students for requesting approval for overnight travel outside of the United States and Canada.

Completed form should be turned in to Claire Hood for approval prior to travel along with a completed and approved Departmental Travel Request Form.

Guidelines:

  1. Foreign travel paid from sponsored program awards is justifiable provided the travel was specifically included in the awarded budget.  Any foreign travel not anticipated in the award will require sponsor approval.
  2. In general, foreign travel paid from university/department funds (e.g. fund 14, 15, foundation, etc.) is prohibited unless there is a clear programmatic benefit for the department, college, university fully described.  Since space on the form is limited, use of an attachment to describe purpose of the trip is acceptable.
  3. Travelers are expected to exercise prudent judgment when making travel arrangements and expenditures.  As a steward of State and Federal funds and private grant funds, each employee should use the following guidance when traveling:
    • Excess costs, circuitous routes, delays or luxury accommodations unnecessary or unjustified in the performance of an university duties are not considered exercising prudence.  Travel by commercial airlines should be in coach or tourist class.
    • Automobile transportation may be used when common carrier transportation cannot be arranged satisfactorily, or to reduce expenses when two or more University employees are traveling together.  Transportation to or from points of arrival and departure should be by the most economical method.

 

IE Faculty/Staff Reimbursement Form

IE Faculty/Staff Reimbursement Form

Used by faculty and staff only.

Completed form should be turned in to Claire Hood no later than 5 business days from purchase.

Form should only be used for business meals and in rare occasions for supplies or other reimbursements.  If supply purchases needs to be made, they should be purchased through BuyWays or using the departmental P-Card.

 

IE Mover Expense Form

IE Mover Expense Form

Used by faculty only.

Completed form should be turned in to Claire Hood with all receipts attached no later than 15 business days after move.

Form should only be used for relocation expenses. All expenses should have an original paid receipt except for mileage, meals, and the occasional expense less than $5; such as tolls.

 

IE P-Card Expenditure Form

P-Card Purchase Verification Form

Used by faculty, staff, and students.

Completed form should be turned in to Claire Hood with all receipts attached no later than 5 business days after purchase.

Form must be completed and signed prior to purchases.

Department Chair signature required for purchases covered by the department; all others require PI signature.

 

IE Student Award Application

IE Student Award Application

Used by students wishing to apply for various awards.

Students wishing to be considered for the awards should submit an application form at the beginning of each fall and spring semester.  Updates may be submitted at any time.  Students who graduate in December must submit their application before leaving campus to be considered for applicable awards in the spring semester.

IE Student Reimbursement Form

IE Student Reimbursement Form

Used by students.

Completed form should be turned in to Claire Hood no later than 5 business days from purchase or return with attached receipts.

This form is used primarily for IE 4670 supplies and mileage.

 

In-State Travel Reimbursement Form

In-State Travel Reimbursement

Used by faculty, staff, and students for reimbursement of expenditures on approved, in-state, overnight trips.

All travel reimbursements require prior approval via the Departmental Travel Request Form.

All expenses should have an original paid receipt except for mileage, meals and the occasional expense that is less than $5; such as tolls.

Completed form should be turned in to Claire Hood no later than 30 days from date of travel.

Out of State Travel Reimbursement Form

Out of State Travel Reimbursement Form

Used by faculty, staff, and students for reimbursement of expenditures on approved overnight trips outside of South Carolina.

All travel reimbursements require prior approval via the Departmental Travel Request Form.

All expenses should have an original paid receipt except for mileage, meals and the occasional expense that is less than $5; such as tolls.

Completed form should be turned in to Claire Hood no later than 30 days from date of travel.

Undergraduate Certificate Plan of Study: Sales Engineering

Undergraduate Certificate Plan of Study: Sales Engineering

Used by students for inclusion of certification on academic transcripts.

Completed form should be turned in to Monique Williams prior to the start of your final undergraduate semester.

Undergraduate Certificate Plan of Study: 6σ

Undergraduate Certificate Plan of Study: 6σ

Used by students for inclusion of certification on academic transcripts.

Completed form should be turned in to Monique Williams prior to the start of your final undergraduate semester.

Visitor/Guest Reimbursement Form

Visitor/Guest Reimbursement Form

Used by visitors and guests that are not employees of Clemson University.

Anyone requesting reimbursement must first complete and submit the Visitor/Guest Travel Reimbursement Registration Procurement Registration Form prior to requesting reimbursement.

Completed form should be turned in to Claire Hood.

Visitor/Guest Travel Reimbursement Procurement Registration Form

Visitor/Guest Travel Reimbursement Procurement Registration Form

Used by visitors and guests that are not employees of Clemson University.

Completed form should be turned in to your point of contact.