When a sponsored program requires travel to a foreign country, the traveler must obtain advance approval. The traveler must complete the form "Request for Approval for Foreign Travel" (See Appendix) which is available in his/her college business office or from Grants and Contracts Administration. (Travel to Canada, Puerto Rico and the Virgin Islands is not classified as foreign travel.) When completed, this form should be submitted to Grants and Contracts Administration for approval.
If foreign travel is not specified in the approved proposal, the PI must obtain written approval from the sponsor before submitting the "Request for Approval for Travel" form to Grants and Contracts Administration. Some sponsors also require additional advance approval for foreign travel, as far as 90 days in advance in some cases. When sponsor approval is necessary, the PI should allow sufficient time to submit the form/letter to the sponsor and to receive necessary approvals before the travel begins.
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