Departments
Centers and Institutes
The College of Science post-award office serves three primary roles for the college. The first is as a liaison between the college principal investigators (PIs) and the university Grants and Contracts Administration office. The second is as a project manager for Fund 20 projects, and the third is as an auditor, serving as the point of contact for compliance issues at all levels. The post-award team is part of the Shared Financial Services Team.
Our staff can assist you — the research principal investigator — in many ways. We can:
There are several things you, as the principal investigator, can do to make the post-award process as efficient as possible. You can:
Please review the following policies. If you have questions, please do not hesitate to contact the post-award team.
Residual balances in fixed-price contracts: Effective Feb. 24, 2014, the procedure for transferring remaining project balances in fixed-price contracts was incorporated into the Residual Balances in Fixed Price Contracts Policy. Remaining balances greater than 10 percent of the total original award require VPR approval prior to transfer. Full policy information can be found in the Link to Research Policy Manual (PDF).
Export Controls/international travel: Clemson policy states that travel “outside the continental United States, Alaska, Hawaii, Canada or Puerto Rico meets the definition of foreign travel and requires approval prior to departure.” U.S. Export Control regulations do apply to Canada; therefore, employees who travel to Canada must complete a foreign travel request form and receive approval from the Export Control office.
Authorization for International Travel Request Form: When submitting, attach backup documentation to this form that shows your purpose for the trip. Be sure to allow adequate time for approval prior to trip.
The current routing/approval chain is:
Departmental personnel should attach the approved international travel form to appropriate expenditure documentation (VISA charge, travel voucher, other documentation).
When submitting payment for trips to Canada, out-of-state (rather than international) rates and account codes apply.
Participant support: Uniform administrative requirements, cost principles and audit requirements for federal awards defines participant support costs as direct costs for items such as stipends or subsistence allowances, travel allowances and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences, or training projects. Participant-support costs are made in connection with conferences or training projects and are exempt from facilities and administration (indirect) costs. Sponsor guidelines typically dictate when participant support should be included in the project budget. Human subjects are not considered trainees, although they may sometimes be referred to as participants. Research incentives paid to human subjects are not exempt from facilities and administration (indirect) costs.
A participant is not:
The following participant support account codes may be helpful when dealing with participant support costs:
Remaining budget balances at project end: Be wary of processing corrections after the project end date. This could give the appearance of “zeroing out” remaining budget balances. If corrections after the project end date are necessary, be sure to provide an adequate explanation. The College of Science post-award office intends to notify principal investigators three months prior to end date.
Michelle Duncan
210 Long Hall
Clemson, SC 29634
✉ schlock@clemson.edu
☏ 864-656-3603
Departments/Centers:
Stephanie Duncan
210 Long Hall
Clemson, SC 29634
✉ sduncan@clemson.edu
☏ 864-656-3672
Departments/Centers:
Melissa Bowman
210 Long Hall
Clemson, SC 29634
✉ mbowma6@clemson.edu
☏ 864-656-9949
Departments/Centers:
Resources
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