How to request an Exchange Resource.

Migration to Exchange 2010

Requesting a new Exchange resource calendar is a straight forward process. However, a bit of information must be collected before we can begin. Below is a guide to help you gather the proper information needed to create a new resource for you and your staff.

 

 

Requesting a new Exchange resource.

Choose a resource name.

You will need to pick a name that aligns with Clemson’s naming conventions. (See Naming Conventions section below for extra details on how to choose names, basic rules as follows.)

  • Resource names MUST be 20 Characters or less. This is a hard-limit, there cannot be exceptions.
  • Room Resources must start with the building code.
  • Departmental Calendars or other miscellaneous calendars must start with the department number that owns them.

 

 

Choose users that need access.

You will need to gather a list of username's (The part before the”@” in your Clemson email address) of those that need access to this new resource.
  • Username's must be enabled and active Exchange users. (You can find them in the Global Address list (GAL) within Outlook.)
  • Student, Webmail, or Gmail accounts cannot be added to exchange resources.

 

 

Decide what level of access your users need.

Next, you will need to pick what level of access your Staff will need while using this resource. Typically, the three most common permissions used are:
  • Editor (Read, Write and Edit all items)
  • Author (Read All, Write and Edit only their own items)
  • Reviewer (Read Only)

 

 

Decide what function level you need.

There are two options currently for resources.
  • Standard – Users are able to directly add or send a Meeting Request via the Resource attendant to add meetings.
  • Moderated- Users will send meeting requests via the resources attendant which will be forwarded to selected moderators for approval.

 

 

Make the request.

Collect your Data and send the request to ithelp@clemson.edu (with “New Resource request” as the subject). Here’s an example of how you can format this data to make it easy to read and process:

 

  Room Name (example)
   unio-L218ConfRoom

    Editors:
    username1
    username2
    
    Reviewers:
    username3
    username4
    username5
    username6
    username7
    username8
    username9
    username10
    
    Moderators: (if a moderated resource)
    Username1
    Username2

 

Other considerations.

  • Newly created resources take several hours to propagate into the GAL. We recommended submitting creation requests a day or two before its needed.
  • Only email account hosted by the Clemson Exchange server can be added to resources. Student, Gmail, Webmail, Hotmail etc. accounts are not eligible.
  • If the standard resource codes do not fit your need, new ones can be created. Just ask!

 

Naming Conventions for Clemson Exchange resources.

Room Resources:

Columns 1 - 4 Column 5 (Hyphen) Columns 6 - 9 Columns 10 - 20
Building Code - Room Number (with leading zeros if necessary) Description

Examples of room resources include:

  unio-L218ConfRoom (University Union Room L218 Conference Room)
  itc_-0008ConfRoom (ITC Conference Room 8)


All Other Resources:

Columns 1 - 4 Column 5 (Hyphen) Columns 6 - 9 Columns 10 - 20
Department Number - Resource Code Description

Examples of other resources include:
  2803-cal_TSPclass (Department 2803 TSP Class Schedule)
  2803-cal_SCGstu (Department 2803 DSS Student Schedule)
  2803-projTSPclass2 (Department 2803 Projector 2 for TSP classes)
  2803-autoCour_SUV (Department 2803 SUV used for courier runs)
  4007-compMCC_Dell3 (Department 4007 MCC Dell laptop number 3)
The following are considered invalid characters, and cannot be used in the name of your resource.

~ tilde ` grave accent ! exclamation point @ at sign # number sign $ dollar sign % percent ^ caret & ampersand
() parentheses + plus sign = equal sign {} braces [] brackets | vertical bar \ backslash : colon ; semicolon
<> angle brackets , comma . period ? question mark / slash * asterisk " quotation mark
 



Resource Codes

Resource Code Resource Description
auto Automobiles, cars or trucks
aveq Audio Visual Equipment
cal_ Calendars
comp Computers
misc Miscellaneous
proj Projectors
tool Tools





Building Codes

Building Code

Building Description

asb_

Administrative Services Building

agsc

Agricultural Service center

alum

Alumni Center

appa

Apparel Research (Pendleton Research Park)

barn

Barnett Hall

barr

Barre Hall

bene

Benet Hall

bsfs

Biological Sciences Field Station

bios

Biosystems Research Complex

gard

Botanical Garden

bowe

Bowen Hall

brac

Brackett Hall

brad

Bradley Hall

brok

Brooks Center for the Performing Arts

byrn

Byrnes Hall

cala

Calhoun Courts Apartments

calm

Calhoun Mansion (Fort Hill)

calo

Calhoun's Office

cchs

Campbell Carriage House Coffee and Gift Shop

cgeo

Campbell Geology Museum

cmus

Campbell Museum of Natural History

carg

Carillon Garden

cate

Center for Applied Technology

cef_

Central Energy Facilities

clmh

Clemson House

stad

Clemson Memorial Stadium and Frank Howard Field

foun

Clemson University Foundation/Shirley Center for Philanthropy

cook

Cook Engineering Laboratory

casl

Cooper Agricultural Service Laboratory

libr

Cooper Library

cope

Cope Hall

coxp

Cox Plaza

danl

Daniel Hall

dill

Dillard Building

dona

Donaldson Hall

dout

Douthit Hills

eagl

Eagle's Landing

earl

Earle Hall

edwd

Edwards Hall

endo

Endocrine Physiology Laboratory

eseg

Environmental Sys Eng, CU Research Park

ffho

Family and Faculty Housing Office

fern

Fernow Street Café

fike

Fike Recreation Center

fire

Fire Station

eib_

Fluor Daniel Engineering Innovation Building

fhdc

Fran Hanson Discovery Center

free

Freeman Hall

geer

Geer Hall

gent

Gentry Hall

godf

Godfrey Hall

gosn

Godley-Snell Research Center

grhs

Greenhouse Complex

hano

Hanover House

harc

Harcombe Food Court

hard

Hardin Hall

hayd

Hayden Conference Center

hend

Hendrix Student Center

holm

Holmes Hall

holt

Holtzendorff Hall

hope

Hopewell

hstn

Houston Center

hunt

Hunter Chemistry Laboratory

intr

Indoor Track

iaud

Internal Auditing Offices

ipty

IPTAY/Ticket Office

itc_

CCIT Information Technology Center

jerv

Jervey Athletic Center

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