Clemson Computing & Information Technology

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In Microsoft Exchange, how do I allow others to read or create items in a folder on my account or view othersand#39; accounts?
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Giving others access to my folders First, make certain that you have given the other user permission to access the specific folder in your mailbox as well as access to your mailbox itself. You have to assign permissions through the entire path down to the folder you want to share. For example, if you have a subfolder in your Inbox that you want others to have access to, you have to assign permissions to the Mailbox folder, the Inbox folder, and to the subfolder. Here are the instructions for setting permissions on folders: 1. From within Outlook, highlight the folder for which you wish to set permissions. Then from the Files menu, select Properties. Alternatively, you can rightclick the folder and select Properties. 2. Click the Permissions tab, then click Add... . 3. In the Add Users window, select the Exchange accounts for which you are setting permissions, then click Add for each one to place it in the Add Users list. When the list is complete, click OK. 4. On the Permissions tab, you will see a list of users you added. Beneath Role:, the users will have whatever default permissions were set when you added them. The default is usually None, unless you have changed it. 5. Highlight the name of a user or set of users for whom you wish to change permissions. To select a set of users, highlight the first user of the set, hold down the Shift key, and click the last user you choose for the set. 6. Once youand39ve selected the users, select the appropriate permissions and click OK. Viewing othersand39 folders You will not automatically see other usersand39 folders for which you have access rather, you have to manually view them, as follows: 1. From within Outlook, click Tools, then Account Settings... . 2. Select Microsoft Exchange Server, then click Change. 3. Select More Settings then the Advanced tab. Next to the Mailboxes field, click Add... . 4. Type the name of the mailbox you want to view, and click OK. 5. The new mailbox name should now appear in the Mailboxes field of the Advanced tab. Click OK twice to close all dialog boxes. 6. You should now be able to see the other userand39s Mailbox folder and any subfolders to which you have access in your folder list.