Scheduling Compliance Guidelines

Classes needing a university (Registrar scheduled) classroom will be held to the standards noted below.

1. Departments must have start and end dates within the Fall, Spring, or Summer semester dates. To review these dates, visit the Academic Calendar.
2. Departments will evenly distribute all courses over all five days of the week and throughout the day using the following guidelines:
   • Abide by the standard meeting times approved by the university and specifically those designated as prime time. These can be found highlighted in gray on the Standard Meeting Time Blocks page
   • For large departments – those who, for purposes of compliance, offer 15 or more classes in regular university classrooms:
     1. No more than 15% of courses may be offered in any prime-time meeting block.
     2. No more than 65% of courses may be offered during prime time.
   • For smaller departments – those who, for purposes of compliance, offer 14 or fewer classes in regular university classrooms:
     1. No more than two courses may be offered in any prime-time meeting block.
     2. No more than 60% of courses may be offered during prime time.
   • One credit hour courses OR courses that will meet for more than two hours at a given time must be scheduled so that no more than one prime-time meeting block is used.
   • All departments must have met the prime and non-prime distribution requirements no later than three weeks prior to mass room scheduling. Departments should utilize the Schedule Compliance Dashboard once the schedule building process begins each semester to monitor compliance with these requirements. NOTE: All sections scheduled in or requiring a university-owned classroom will be factored into compliance percentages. 
3. University Room Scheduling Process:
   • Departments in compliance will be given priority in room scheduling.
   • Courses entered in Banner take precedence over events entered in 25Live. Room Coordinators may begin entering events in 25Live at the beginning of each term.
   • Course sections not requiring a university-owned classroom must have one of the following options in the building and room fields so the mass room scheduling process will skip them:
     1. Department Owned Room Location
     2. TBA TBA — use if a university-owned room is NOT needed
     3. NO Room — use if no room will be needed
     4. Online Course — use for all online courses
   • Course sections without a specified building and room will be assigned a university classroom during the mass room scheduling process.
4. Room Requests must be submitted before the stated deadline on the Schedule Building Timeline. All requests must be submitted on the Room Request Form and follow a standard meeting time. Requests will be reviewed and approved in the order they are received. Requests must be submitted on this form for the following circumstances:
   1. Course sections with enrollments greater than 100 students
   2. Special room requests (GIS, VTC, etc)
   3. Approved ADA Accommodation — submit a Request for Reasonable Accommodation to the Office of Access and Equity.
   • After the first full week of classes each term, any remaining classroom space becomes available for events and non-course offerings. To schedule a room, please use 25Live to submit an event request to the appropriate Room Coordinator.

Questions regarding these Scheduling Compliance Guidelines should be directed to the academic scheduling team in the Office of Registration Services at acadsched@clemson.edu.