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US Student Employment

We are excited to have you join us in the ECE Department!   

This page contains important information that is pertinent to your employment within the Electrical and Computer Engineering department, please read it carefully. This is for both brand new students to Clemson as a Graduate Student and for returning students on payroll.

The documents listed below are required for employment.  If you had a break in your employment (not including summer/winter break) then you are required to complete the I-9 form again and provide appropriate documentation.

Please complete each document (according to the instructions below) and bring them with you when you meet with the graduate student services coordinator.  You will also need to bring identification documentation. A list of acceptable documents.  From the list, you will need to bring either 1 original document from list A or 1 original document from list B and 1 original document from list C.  If you choose to bring one of the acceptable documents from list A we also ask that you bring your original social security card.  The Social Security Administration requires employers, including Clemson University, to enter all employee names into the payroll system as it appears on the employee’s social security card.  To ensure we are in compliance with this requirement, a copy of the documents you provide will be made.

Please carefully review the Student Employment Policy Summary and an Important Payroll Information sheet.  The Student Employment Policy Summary familiarizes you with an important Clemson University employment policy and timekeeping requirements.  The Important Payroll Information sheet will provide instructions for setting up your password and determining your primary user name (if you have more than one,  setting up your Direct Deposit, changing your W-4 tax withholding, how to view your pay stub, and signing up to receive your W-2 tax form online (if desired). 

Documents for you to complete:

I-9 form 

Complete Section 1 (Employee Information and Attestation), indicate your citizenship, and sign and date the form in the Signature of Employee and Date boxes.  Bring this completed form with you when we meet.  This is required when there is a break in employment (not including summer/winter breaks).

Student Data Sheet

Complete all of the information on this form and bring it with you when you meet with the graduate student services coordinator.

Graduate Employment Guidelines:

1. Graduate student employees should not exceed work hour limitations:

  • 28 paid service hours per week for US students
  • 20 paid service hours per week for international students during fall and spring, 28 during summer sessions
  • Special provisions may apply for camps/seasonal programs meeting specific criteria

2. Student workers must accurately report paid service hours worked in a timely manner:

Log in to the Graduate and Resident Assistant Time Capture System to report paid service hours worked.

Instructions

  1. Click link
  2. Enter ID and password
  3. Enter paid service hours or check the box to certify you did not work
  4. Click submit

3. Action(s) taken for missed entries:

To comply with the Affordable Care Act (ACA), we must obtain/report paid service hours accurately and in a timely manner.

  • The Office of Human Resources will send a reminder each month regarding required entries.
  • Missed entries after the deadline may result in disciplinary action (reference the guidelines for specifics) for those weeks being calculated based on full-time work hours for the purposes of the ACA.