Any academic contract or agreement connected to an academic program, including corporate partnerships, is subject to review by at least the Associate Provost for Institutional Effectiveness, Undergraduate Studies and/or The Graduate School, and the Provost. The current process consists of 7 stages:
1. Initiation Phase: In this phase, an Agreement Sponsor requests to initiate a new agreement via the button above. An agreement or contract may not necessarily exist yet at this stage.
2. Intake Phase: The submission is reviewed with all relevant stakeholders, including the Sponsor. Once the idea for the agreement is approved, the Sponsor can submit the agreement for formal review.
3. Consultation Phase: During this phase, several entities review the agreement on an as-needed basis (dependent on the nature of the agreement) to ensure alignment with University protocol. The reviewers will do this simultaneously. The agreement will move on to the next phase once they are done or after 3 business days, whichever comes first. While each entity contacted does not necessarily need to approve of the agreement for it to move forward, they may indicate there is a reason to pause the process.
4. Concurrent Review Phase: During this phase, all necessary parties must approve of the agreement before it can move forward. The reviewers will review the agreement simultaneously. Procurement will also work with the outside party to ensure alignment with University policy.
5. Sequential Review Phase: At this stage, the agreement is reviewed for approval by the final parties, such as a College Dean and General Counsel one at a time.
6. Signature Phase: Once all internal parties are satisfied with the agreement, it will be submitted to the outside party for signatures by OIEA, followed by the Clemson University Signatory. In most cases this will be the Provost.
7. Storage Phase: Once all parties have signed the agreement, it will be distributed and stored by the Office for Institutional Effectiveness.
Click here to see the full Academic Contracts and Collaborative Academic Agreements workflow.