Welcome to the Office of Budgets and Financial Planning

  • Tillman Hall at Clemson University, Clemson South Carolina
  • Sikes Hall at Clemson University, Clemson, SC
  • Cooper Library at Clemson University, Clemson, SC

The Office of Budgets and Financial Planning is a proactive and integral partner in the implementation of Clemson's strategic plan by serving as a one-stop location for the highest quality, value-added business and financial planning, projections and decision support related to efficient resource allocation and utilization. We strive to collaborate and cooperate with all departments within the University to establish best practices and to promote and secure Clemson University’s financial resources.


Our Mission

The Budgets and Financial Planning Office supports the strategic missions of Clemson University by identifying, managing, projecting and analyzing financial resources. We make resource allocation recommendations based on an open budget process. We inform, support and advise executive management and University decision makers employing sound budget and financial principles. We work with academic and support units to guide them through the budget process and provide financial planning to further the academic, research, outreach and community service missions of Clemson University. We strive to collaborate and cooperate with all departments within the University to establish best practices and to promote and secure Clemson University’s financial resources.

Our Vision

The Office of Budgets and Financial Planning will be a proactive and integral partner in the implementation of Clemson's strategic plan by serving as a one-stop location for the highest quality, value-added business and financial planning, projections and decision support related to efficient resource allocation and utilization.


Announcements

FY22 Budget Development Fund 15 to Fund 15 Inter-Budget Center Transfers - 3/25/21

The Budget Office would like to provide additional guidance regarding Fund 15 to Fund 15 inter-budget center transfers.  If the transfer is agreed upon and known/able to be estimated, then please proceed with including the inter-budget center transfer in and transfer out on the supplemental detailed transfers detail tab of the All Funds Template (see announcement below).  If the item is hard to estimate or likely to materially change, then it can be excluded from the initial budget and reviewed through the Budget Amendment Request Review process at the time it is known.  For any inter-budget center transfers included in the All Funds Template, the Budget Office will facilitate the cash transfers once FY22 begins.

Hyperion & Hyperion Smart View Notes - 3/9/21

There have been considerable performance issues recently due to large Smart View retrievals being executed multiple times due to a timeout error. If you receive this error, do NOT re-execute the retrieval for at least 5 minutes. If it is re-executed prior to the 5 minute window, it may cause the same retrieval to be processed multiple times, and it can lead to system slowness and/or downtime. 

For prompt Hyperion support, please contact ClemsonTeam@performancearchitects.com, with Jessica Marchant on copy. In the subject of the email, please tag your issue as SmartView Timeout, SmartView Assistance, or Other.  This will help direct the issue to the appropriate person for support.

FY22 Budget Development Inter-Budget Center Transfers - 3/2/21

The Budget Office has developed a detailed template for each budget center to complete for inter-budget center transfers in and transfers out.  This template requires both the sender and receiver to validate their transfers in terms of chartfields and amounts at the lowest level (i.e. not lumped). This transfer sheet will then be used by the Budget Office when we validate your load and then cross referenced against the other party’s load.

Please add the tab(s) to your all fund template submissions. When you complete this detailed tab for your inter-budget center transfers, all you will need to do on the original inter-budget center transfer tabs that came standard in your original AFT is to link the totals (calculated in the detailed template) to the original tabs to ensure the all fund template balances.

Please note that the intra-budget center transfer tabs are to be completed as originally communicated.  

Student Fee College Re-distribution Journal Template – 12/17/20

The Budget Office created a Student Fee College Re-distribution Journal Template to help colleges streamline their student fee re-distribution process. This template can be used for central allocated revenue including ODE, ETAP, Traditional Masters and Summer School revenue college re-distribution. To use this template, budget center should have central allocated student fee budgeted at departments level so college re-distribution only requires actual revenue debit and credit between the holding department and receiving departments depending on budget center’s internal sharing agreement during the year. Budget center can modify template highlighted chart strings and post college actual revenue re-distribution journals on their own.

The Student Fee College Re-distribution Journal Template can be downloaded by clicking here.

Budget Amendments – 11/18/20

Effective immediately, the Budget Office will be restricting budget amendments that are recorded for funds 10 to 18. Budget amendments that transfer budget authority between and within budget centers (i.e., net zero impact) are permissible. Budget amendments that increase net expense must go through a monthly approval process. This approval review will be conducted on a monthly basis by both the Office of the Provost and the Budget Office.

To request a budget amendment that increases net expenses, visit the Budget Maintenance section of the Budget Office’s Policy and Procedure website.

Please submit the completed budget amendment template using this submission form.

If approved, budget amendments will be recorded by the Budget Office. Issues identified will be raised by the Budget Office to the respective Budget Centers for retroactive remediation.

Reorganizations – 11/4/20

For the FY22 budget development, reorganizations will be due in December for the next fiscal year. The specific due date for completing the reorganization form for FY22 is Wednesday, Dec 16. The amounts of the permanent budget transfers will need to be known and provided at this time.

The reorganization form can be downloaded under the Departmental Reorganization section of this website.

All Fund Templates – 11/4/20

All Budget Centers will be expected to use the most updated All Funds Template for their FY22 budgeting processes. This template incorporates feedback and enhancement that were part of the pilot program conducted for the FY21 budget process. Templates will be distributed to each Budget Center by their respective Budget Office contact in mid-January.

Templates are currently due on Friday, April 2.

The Budget Office Timeline can be downloaded by clicking here.

Departmental Budgeting – 11/4/20

For FY22 and beyond, all Budget Centers will be required to budget any applicable sources (i.e., revenues and spending authority) and offsetting expenses at the departmental level.

The Budget Office will be providing more guidance around departmental budgeting expectations as the FY22 budget development process approaches.

Restricted Funding – 11/4/20

The Budget Office will continue to partner with Development to hold restricted funding discussions beginning in February. The purpose of these discussions is to identify additional restricted funding opportunities that may be available based on the purpose of the funds. It is expected that any restricted funding opportunities identified will be budgeted in each Budget Center’s FY22 All Funds Template.