Policy and Reporting

1. This Policy applies to all faculty, staff, students and volunteers working with minors in University-Affiliated Youth Programs or Activities.
2. All programs and activities with minors are within the scope of this Policy except those excluded in section 4.
3. The Policy covers, without limitation:
   
   • Activities, programs and planned events with minors organized by an academic or administrative unit of the University, operated on- or off-campus at any geographic location, in University facilities or other facilities used for programming purposes. Examples include, among others, academic camps, sports camps, traditional camps, 4-H or Cooperative Extension clubs and programs, clinics, workshops, conferences, childcare, lessons, tutoring and community service activities.
   • A minor serving the University as an intern or volunteer, such as working in a laboratory with a researcher.
   • Human subject research involving minors approved by an Institutional Review Board (IRB).
   • Activities organized by recognized student organizations and clubs.
   • Pre-enrollment visitation by prospective students.
4. This Policy does not apply to:
   
   • Events on campus open to the public, which minors might attend, such as fairs, festivals, entertainment events, sporting events, or other activities or programs that might attract individuals under 18 years of age but do not involve the University’s affirmative consent to supervise the minor directly.
   • Undergraduate and graduate academic programs in which individuals under the age of 18 have been accepted for enrollment at a University.
   • University-affiliated programs and activities have requested and received an exemption from part or all of this Policy.
   • Short-term visits of one day or less by school groups or other groups of minors in which the minors remain under the supervision of non-University group leaders.
   • Minors employed by the University.
   • Inpatient or outpatient medical care provided to minors by the Sullivan Center or other University patient care settings
   • Child Caring Institution licensed by the SC Department of Social Services
   • Approved Charter School in accordance with SC Code of Law 59-40-10 et. Seq.

Common Misconceptions

• If the youth program is not a “camp,” the Policy does not apply. That may be incorrect. Any Clemson-affiliated youth program or activity with minors may fall within the scope of the Policy and operating standards and must register.
• If the youth program takes place “off campus,” then the Policy does not apply, but that may be incorrect. Any Clemson-affiliated youth program or activity with minors, regardless of the location, may fall within the scope of the Policy and operating standards and must register.
• If a Clemson University employee is not responsible for the “custodial care,” the Policy does not apply, but this may be incorrect. Any Clemson-affiliated youth program or activity with minors may fall within the scope of the Policy and operating standards and must register. In this case, the University personnel would be required to meet the “Non-custodial Care with Routine Interaction” requirements. The Clemson University Operating Standards for Youth Programs dictate what is required, i.e., if background checks are needed, what training is required, supervision requirements, etc.