Staff Development Program

2013-14 Guidelines

These guidelines provide information to ensure appropriate support is given to all participants in a positive and consistent manner from volunteer members of the Coaching and Mentoring team. Please contact Karon Donald at 656-9000 for additional assistance.

Download a printable version of these guidelines.

Deadline Dates:

September 27, 2013 - Current Goal/Activity Approval form due to supervisors and SDP office for review

January 3, 2014 - Current Goal/Activity Approval form and notebooks due to supervisors and SDP office for review

March 28, 2014 - Current Goal/Activity Approval form due to supervisors and SDP office for review

May 16, 2014 - Current Goal/Activity Approval form and notebooks due to supervisors and SDP office for review

It is the responsibility of each participant to schedule an appointment with a Coaching/Mentoring member in addition to meeting all deadline dates.

A participant may be dismissed involuntarily from the SDP if that participant fails to meet two consecutive prescribed program deadlines or if the participant has not completed a reasonable amount of progress toward completion of the approved plan. Deadlines and benchmarks are set for the express purpose of tracking a participant’s progress through the program and ensuring work is being done in a manner that allows successful completion of the program. This involuntary removal from the program, which may be appealed (see Participant Continuation Policy), is not a grievable action.

Role of Coaching Team:

  • Assist participants with restructuring or simplifying goals to ensure the participant’s plan is doable, realistic, measurable, and attainable, has adequate built-in activity hours, and complies with the SDP.
  • Be consistent, maintain SDP rules at all times, and reschedule the participant’s appointment and contact the Coaching Chair for advisement when the participant's plan is uncertain.
  • Report follow-up with coaching members after the approval review meeting throughout the approval review period to ensure SDP compliance and participant advisement is consistent.
  • At the conclusion of approval/review meeting, before endorsing the participant's plan, consult with Coaching Team for major recommendation changes to determine if the participant's original plan requires the Steering Committee’s approval.
  • Contact Karon Donald at karond@clemson.edu or 864-656-9000 should a second approval/review meeting be required and/or in the event a Coaching member must cancel a scheduled appointment.
  • Maintain objectivity and confidentiality.

Participants:

Welcome to the SDP program. The Coaching team is made up of CU employee volunteers and is available to assist you with your program. The Coaching team will have scheduled meetings periodically or will meet with you by appointment. If you have general questions about SDP procedure, need clarity regarding forms or want to schedule an appointment and meet with a Coaching member, please contact Karon Donald at 864-656-9000 or karond@clemson.edu. Submitting requested documents by the posted deadline dates while adhering to SDP rules that govern participants is crucial to continuing in the SDP program. Failure to do so is considered grounds for dismissal from the program as described in the Participant Continuation Policy.

  • Contact Karon Donald at karond@clemson.edu or 864-656-9000 if you have any questions or would like to request an appointment with a Coaching member.
  • Include documentation for Professional and University/Service development showing completion of activities, whether the activity is an online class-Skillport, college lecture, seminar or training session, reading a book, providing maintenance service, assisting with “Move-In Day” or Habitat for Humanity, or any preapproved activities listed on participants plan, the appropriate SDP form must be included in the participants portfolio. To access forms visit the SDP website and click on the following link: http://www.clemson.edu/faculty-staff/sdp/documents-forms.html.
  • Personal development does not require signatures to validate completion of an activity but a log, journal entry, writing a brief summary of the results and the anticipated or expected outcome in addition to how the activity was beneficial to the participant is required.
  • SDP Application information to assist : http://media.clemson.edu/sdp/application-guide.pdf
  • Participants are responsible for seeking assistance and guidance when problems arise and may contact Karon Donald for scheduling a consultation appointment with a coaching member.
  • Notify the coaching member in advance to cancel a scheduled appointment and contact Karon Donald to reschedule. Remember, coaching members are CU volunteers and may not always be available, so plan accordingly.
  • All participants who graduate from the program must complete at least 15 hours of service to the SDP from July 1, 2014 through June 30, 2015.

Counting Hours:

  • Participants may begin completing actvities approved on original application form (which will be transferred to the goal/activity approval form) on July 1. No other activity hours may be counted before the SDP Steering committee approves the final goal/activity approval form.
  • Participants enrolled in college courses, including distance learning and online courses, may count contact hours only. Per the Registrar’s Office: 720 minutes equals 12 hours or 1-credit hour; a 3-credit hour course equals 36 hours; a 4-credit hour course equals 48 hours.
  • Participants may count the contact hours for seminars, activities and events at the conclusion of the event and must include documentation before progress logs/reports are due.
  • Only hours spent actually participating in seminars, workshops or training sessions may be counted. If you attend a day-long conference but only participate in a 2 hour workshop, you may only count 2 hours on your Activity form and Activity log.
  • SkillPort: count the Estimated Duration time listed in the details for the SkillPort course.
  • Course requirements:
    • Participants must earn a passing score in order to receive credit for coursework.
  • Reading Books formula:
    • Time spent reading is calculated at 1 page per minute which equals 60 pages per hour and should include the information listed below when completing the Activity form and the Publication Reading Approval form:
      • Book title.
      • Type of book (Periodical, Research, Instructional, History, Education, Pleasure, etc.).
      • Number of pages read.
      • Project plan reading goal will be applied to (Professional, personal, or service).
      • What you achieved by reading (the outcome).
      • How the publication was relevant to your project plan goal.
      Modifications/Changes Examples:
      • Change in job duties/responsibilities, relocation, and/or retirement, etc.
      • **Illness, death, or other unforeseen circumstances.
Off-Plan Activity Form:

In the event that an activity is cancelled due to extenuating circumstances** the participant must submit an Off-Plan Activity Form to the Steering Committee for approval before participating in a different activity. No off-plan activity hours will be counted without prior approval from the Steering Committee.

The form must be completed far enough in advance that it can be presented for approval to the Steering Committee prior to the participant participating in the off-plan activity.

Activities, Seminar and Event Resources:

http://media.clemson.edu/sdp/resources.pdf