Finance Division

Accounting Services

BILLING RATES
Effective:  04/15/07
Revised:  04/15/07
Related Policy
Related Guideline

Annual Scheduled Submission and Approval Dates

To provide adequate time for users of services to plan their budgets, rates should be submitted, approved, and posted based on the following schedule:

November 1 - Telecommunications, Motor Pool, Utilities and Facilities Shop rate charges must be submitted to the Comptroller’s Office for review and posting.

December 15 –Rates are posted to the Comptroller’s website at http://www.clemson.edu/cfo/comptroller/rates/billingrates/index.html

April 1 - Other billing rate charges for departments not specifically listed above must be submitted to the Comptroller’s Office for review.

May 15 –Rates are posted to the Comptroller’s website at http://www.clemson.edu/cfo/comptroller/rates/billingrates/index.html

Billing Rate Review and Approval Routing Process

Approval for annual and interim billing rates should be obtained using the following steps:

  1. Each Department is responsible for annually calculating and preparing rates for review by their Business Officer and/or Dean or Department Head. A template will be made available each year and will be located at P:/CUBSRPT/Billing Rates FYxxxx departments and within the appropriate folder.
  2. A Departmental or Business Office staff member is responsible for assuring that a discussion is held with internal University customers prior to rate approvals for any anticipated billing rate changes.
  3. After final calculation and review each Business Officer should submit the rates to the Comptroller’s Office by the established deadlines listed below. Proper justification should be part of the submitted information for any rate changes or rate additions.
  4. After review by the Comptroller’s Office and, if necessary, approval by Administrative Council, the rates will be posted to the central website at http://www.clemson.edu/cfo/comptroller/rates/billingrates/index.html. 

Submission Guidelines

For existing rates, a template will be made available at P:/CUBSRPT/Billing Rates FYxxxx departments and within the appropriate folder.

  • A blank template will be provided by the Comptroller’s office and will be available at P:/CUBSRPT/Billing Rates FYxxxx departments/Blank Copy FYxxxx . This template can be used by any area that does not already have an existing template.
  • Any rates that are based on and justified by current market values will generally not require Administrative Council approval. These types of rates will be posted after Comptroller’s Office review.
  • A Departmental or Business Office staff member is responsible for assuring that a discussion is held with internal university customers prior to rate approvals for any anticipated billing rate changes.
  • Other helpful information for establishing a billing rate can be found under “Billing Rates” on the Clemson University Comptroller's Officewebsite.
  • Detailed documentation should be available, upon request, of the costs and revenue estimates that were used as a basis for the proposed rate. Periodic reviews will be completed by the Comptroller’s Office.

Additional questions regarding billing rates can be directed to the Comptroller’s Office.